CHAPTER I GOVERNMENT GAZETTE
(b) In the case of officers appointed or promoted locally:
It is hereby notified that His Excellency the Governor has been pleased to approve the following appointments, promotions and postings:
Name and Rank
Date Appointment
Remarks
(2) If the appointment is a first appointment, the date for an overseas officer is the date of embarkation, and for a local officer, the date he starts work.
(3) Remarks will include such information as 'On agreement', 'On probation', 'Vice
'On resumption of duty',
absence of Mr...
112.
....', etc.
'In the
(1) Appointments will be shown as 'Acting' when an officer is temporarily taking the place of the substantive holder of the The cessation of an office; e.g.
e.g. 'Acting Director of Education'.
'Ceased to act as acting appointment will also be gazetted; e.g. Director of Education'.
(2) Administrative Officers appointed to act in higher ranks than in their own grades should not be styled 'Acting' but this should be shown in the 'Remarks' column. An Administrative Officer posted to a departmental post on a long term basis (i.e. not as a temporary replacement for an officer on leave or not as a stop-gap on a short term basis) should also not be styled 'Acting' but the fact that he is posted from his substantive grade should be indicated in the 'Remarks' In either column (e.g. on posting from the Administrative Grade). case, if the previous holder of the post is known to be returning to it, his name should also be given in this column.
113-115
116.
both Appointments,
to
and
of public officers
of private
individuals,
and made by the Governor
non-statutory Boards Committees may also be notified in the Gazette for the information of the public. Where a person is appointed to a non-statutory Committee or Board the notice is in the following form:
MEMBERSHIP OF (COMMITTEE, ETC.)
It is hereby notified that His Excellency the Governor has
a to be been pleased to appoint
Member of the (vice, or during
.. Committee with effect from the absence of
.).
Under
117.
are
powers certain Ordinances, Regulations, etc., conferred on the Govenor to make appointments by notice in the Gazette Such a notice to certain statutory offices, Committees or Boards. will be in the following form:
Heading (Short Title of Ordinance) SUB-HEADING (SUBJECT OF NOTICE)
CHAPTER I GOVERNMENT GAZETTE
-
In exercise of powers conferred by section (short title of Ordinance)*, His Excellency the Governor hereby appoints
to
be
(for
..)+ (vice, or during the absence of
of
of the
the purposes
.).
etc.,
are
powers
118.
other Under
Ordinances, Regulations, conferred on the Governor to make appointments to certain statutory Committees or Boards, but the method of
the method of appointment is expressly prescribed. In such cases the Gazette Notice is for information only, the appointment being effective either as from the moment when the Governor decides to make the appointment, or as from any other date which the Governor may specify. The notice of such an appointment will be in the following form:
Heading (Short Title of Ordinance) SUB-HEADING (SUBJECT OF NOTICE)
(short
It is hereby notified that, in exercise of the powers conferred
title of Ordinance)*, His Excellency the Governor has been pleased to
by section
to be
•
appoint (for the purposes of
of
.).
to
•
of
the
with effect from
* (vice, or during the absence
notice a
in
form if this It is not necessary
gazette appointee's name is to appear in a notice made under G.R. 110.
119.
the
Where the Governor has duly delegated the statutory powers of appointment, and those powers have been exercised on his behalf, the more appropriate wording is:
'In exercise of the powers conferred on His Excellency the Governor
by
section
has
been
appointed
to
.be
120. Committee
Board or
absence,
Where
tenens has been locum a
has been appointed to a
116-118 during as in General Regulations 116-118 during the sickness, etc., of the substantive member, the following notice may be used, if desired, when the substantive member returns:
is It
MEMBERSHIP OF (COMMITTEE, ETC.)
notified
that
ceased
to be
on the return to Hong Kong
hereby with effect from
(or on the resumption of office) of
* Year to be inserted only if not included in revised edition.
+ To be included only where the Ordinance requires the appointment to
be made 'for the purposes of this Ordinance'.
14
CHAPTER I GOVERNMENT GAZETTE
121.
In the case of the dismissal of officers whose appointments have been gazetted, the notice is in the following form:
It is hereby notified that (name)
(office)
has been dismissed from the Service with effect from
122.
Notices of deaths are drafted individually in the Government Secretariat. When the death occurs of an officer in a post as defined in G.R. 110, or of any other officer whose death it is desired to record in the Gazette (e.g. an officer with long or meritorious service or an officer killed on duty) the Head of Department should submit the necessary information, including the name of the deceased officer and the date and circumstances of his death.
123.
Where powers
powers of the Governor are exercised during his absence by an Acting Governor or a Governor's Deputy, the words 'His Excellency the Acting Governor' or 'His Honour the Deputy to the Governor' are substituted for the words 'His Excellency the Governor' where they appear in General Regulation 111 et seq.
124.
(1) The surnames of all persons named in the Government Gazette or in any official list (e.g. the Staff List, Clerical Grades List, appendices to Annual Reports, etc.) will be printed in block capitals.
(2) Names of persons will be printed in full when they first appear in the
the Gazette: thereafter initials are used in place of Christian names and also of Chinese personal names where the person is known to have adopted the practice of using initials.
125.
(1) On the first occasion of gazetting the name of a person who has academic or professional qualifications which are commonly indicated by the use of letters, such letters should appear after his
name.
(2) Honours, decorations and the designation J.P. for Justices of the Peace, should be included on all occasions for all persons so gazetted.
(3) Honours, decorations and designations (J.Ps. etc.) will not be used when gazetting lists of members of any authorized professional bodies.
126.
Where information is required by law to be published in the Gazette, the notice should so far as is practicable follow the phraseology of the Ordinance, etc. In the case of notices of intention and whenever there is doubt, legal advice will be sought unless clear precedents are available to be followed.
Chinese Translations of Gazette Notices
127.
(1) The Main Gazette is fully bilingual with the English and Chinese versions presented in two separate parts. All notices which are to appear in the Main Gazette should therefore be submitted in both English and Chinese or they will not be gazetted but returned to the originating departments or Secretariat policy branches.