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(ADMINISTRATION)內部文件(行政)
Administrative Tasks
Relating to JLG Plenaries and Meetings Between Senior Representatives
Role of GD Branch
2.
GD Branch should remain responsible for
(a) producing JLG action flow charts (since these often involve taking
into account the time constraints
involved in consulting Executive Council as necessary.) This would
need to be done in close consultation
with UKREP JLG;
(b)
(c)
transport arrangements including air tickets and booking of airport VIP facilities for Hong Kong Government
officials;
arrangements
at
Colvin
House
(security, conference table, catering etc.); and
(d) passing relevant briefing folder papers to HKG experts (not "permanent experts") who will prepare their own meeting folders containing extra papers as may be necessary.
All other arrangements will be the responsibility of UKREP JLG.
That is not to say that GD Branch will not
assist with such other arrangements but rather the initiative for taking action on all such matters will rest with UKREP JLG who might approach GD Branch for assistance to carry out a task identified by him, as necessary.
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Role of UKREP JLG
3.
alia,
The role of UKREP JLG will therefore be, inter
(a) Briefing Folders for JLG plenaries
(i)
То identify papers needed for the
(ii)
folders;
To prepare summary background papers for JLG agenda items (in accordance with Mr McLaren's suggestion);
(iii) To prepare full sets of folders for
all who may require them (mainly full members and "permanent experts");
(iv)
To ensure
notes
the updating of speaking and defensive material as they might be revised during preparatory meetings and during the course of the meetings themselves.
(b)
Social Programme
To
arrange
any related social
programme (lunches, dinners, etc.)
(c) Press
To liaise direct with Government Information Services (GIS) regarding press arrangements (this will also require close liaison with GD Branch).
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