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MDLOAN 5072
GRATEFUL IF ARRANGEMENTS CAN BE MADE FOR MEALS AND REFRESHMENTS TO BE MADE AVAILABLE TO PRIVATE OFFICE STAFF WHEN THEY ARE WORKING.
17. GIFTS: WE SHOULD BE GRATEFUL TO KNOW WHETHER GIFTS WILL BE REQUIRED FOR PRESENTATION BY THE SECRETARY OF STATE AND LADY HOWE. IF SO, GUIDANCE IS NEEDED AS SOON AS POSSIBLE. THE SECRETARY OF STATE AND LADY HOWE ATTACH GREAT IMPORTANCE TO A SENSITIVE CHOICE OF GIFTS WHICH SHOWS THAT THOUGHT HAS BEEN GIVEN TO WHAT WOULD PLEASE THE RECIPIENT. WHEN MAKING RECOMMENDATIONS, YOU SHOULD THEREFORE BEAR IN MIND THE INTENDED RECIPIENT'S INTERESTS, HOBBIES ETC, ALSO THE FACT THAT THE PARTY IS TRAVELLING ON COMM- ERCIAL AIRCRAFT THUS PROHIBITING BULKY PRESENTS. A NUMBER OF ALTERNATIVE SUGGESTIONS SHOULD BE GIVEN FOR EACH INDIVIDUAL. WE SHALL ALSO NEED TO KNOW WHAT MINOR GIFTS ARE REQUIRED FOR SENIOR OFFICIALS, PROTOCOL OFFICERS ETC, TOGETHER WITH SUGGESTION. GIFTS WILL ALSO BE REQUIRED FOR DRIVERS. THESE LATTER ARE USUALLY PENS. PLEASE INDICATE NUMBER REQUIRED.
18. AIRPORT ARRIVAL: THE SECRETARY OF STATE AND PARTY WILL NEED TO KNOW IN ADVANCE ALL PARTICULARS OF AIRPORT ARRANGEMENTS, IE NAMES OF GREETING PARTY, ANY PRESS STATEMENTS, ALLOCATION OF NUMBERED CARS ETC,
19. BLOOD GROUPS: SECRETARY OF STATE AB RHESUS NEGATIVE, LADY HOWE - O RHESUS NEGATIVE.
20.
PRESS ENTERTAINMENT: A SMALL SUPPLY OF DRINK (SAY 3 WHISKY AND 3 GIN) SHOULD BE PLACED IN THE HEAD OF NEWS DEPARTMENT'S SUITE FOR PRESS ENTERTAINMENT.
21. DUTY FREE: MEMBERS OF THE PARTY MAY WISH TO PURCHASE DUTY FREE, IE WHISKY, GIN, COGNAC OR CIGARETTES, FOR THEIR RETURN TO THE UK. CAN HONG KONG SUPPLY THIS PLEASE? IF SO, GRATEFUL FOR A SMALL SELECTION OF ITEMS, TOGETHER WITH PRICES. 22. ADVANCE: WE WILL LET YOU HAVE DETAILS OF ADVANCE VISITS BY THE SECRETARY OF STATE'S SPECIAL BRANCH OFFICER (S) AND CONFERENCE OFFICER AS SOON AS POSSIBLE.
23. FINANCE: (A) FCO AND COMMON SERVICE COSTS, IE HIRE OF MACHINERY TRANSPORT, OFFICIAL DUTY FREE SHOULD BE DEBITED TO FCO VOTE A (1) (U) (2). COSTS FOR THE COI CORRESPONDENT SHOULD BE CHARGED TO THE COI. COSTS FOR THE DETECTIVES SHOULD BE CHARGED TO THE METROPOLITAN POLICE: (B) INSTRUCTIONS FOR PAYMENT OF HOTEL COSTS AND SUBSISTENCE ENTITLEMENTS WILL OLLOW WHEN THE DELEGATION HAS BEEN FINALISED AND ACCOMMODATION ARRANGEMENTS ARE KNOWN.
24. GRATEFUL IF THE PS/GOVERNOR OF HONG KONG WILL LIAISE AS NECESSARY WITH THE BRITISH TRADE COMMISSION.
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