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102427 MDLOAN 5072
ENGINEER SHOULD BE ON HAND FOR THE ARRIVAL OF THE PARTY TO ASSIST IN THE SETTING UP OF THE SECURE SPEECH DEVICE (BRAHMS) IN THE
PRIVATE OFFICE: (C) PLEASE SEND
A LIST OF USEFUL TELEPHONE NUMBERS, IE RESIDENCE, GOVERNMENT HOUSE, GUEST HOUSE, HOTEL ETC AND DIRECT DIAL CODE TO THE UK FROM PLACES TO BE VISITED.
8.
RADIO: THE SECRETARY OF STATE USUALLY TRAVELS WITH HIS OWN RADIO. HOWEVER, IT IS ALWAYS HELPFUL IF YOU ARE ABLE TO PROVIDE A BACK-UP RADIO TUNED INTO THE BBC WORLD SERVICE IN HIS BEDROOM. 9. SECURITY: REGULAR SAFEHAND RUNS WITH TELEGRAMS ETC BETWEEN THE COMMUNICATIONS CENTRE AND THE PRIVATE OFFICE WILL BE REQUIRED THROUGHOUT THE VISIT. DO POSTS HAVE BOXES/BRIEFCASE WHICH COULD BE USED FOR THIS PURPOSE? WE PROPOSE TO BRING OUT TWO ROYAL MILITARY POLICE IN CIVILIAN DRESS WHO ARE SECURITY CLEARED TO HANDLE THE SAFEHAND OPERATION AND ALSO HELP WITH BOXES AND BAGGAGE TO AND FROM THE AIRPORT. FOR EASE OF ACCESS, WE USUALLY LEAVE ALL THE DELEGATION'S BOXES AND PAPERS IN THE PRIVATE OFFICE OVERNIGHT AND THIS OFFICE IS THEN GUARDED AT NIGHT BY AN RMP.
10. TRANSPORT: (A) A PROTECTED CAR IS PREFERRED FOR THE SECRETARY OF STATE. PLEASE LET US KNOW IF THIS CAN BE PROVIDED: (B) IF YOU OR THE HOST GOVERNMENT ARE UNABLE TO PROVIDE ALL THE
NECESSARY TRANSPORT FOR THE PARTY, PLEASE LET US KNOW LIKELY HIRE COST: (C) AN OFFICIAL STATION WAGON WILL BE NEEDED TO CARRY THE COURIER (PRIVATE OFFICE PA), ONE RMP AND THE CONFIDENTIAL BOXES ON AIRPORT ARRIVAL AND DEPARTURE. SAFEHAND RUNS SHOULD ALSO BE CARRIED OUT IN AN OFFICIAL VEHICLE. IT IS USUALLY NECESSARY TO HAVE AN ALL-NIGHT DUTY VEHICLE FOR EMERGENCIES. WE SHALL ALSO REQUIRE A TRUCK OR LARGE VAN FOR THE HOLD BAGGAGE.
11. NEWSPAPERS: IF POSSIBLE, WE SHALL ARRANGE FOR COPIES OF UK NEWSPAPERS TO BE AIRFREIGHTED BY COMMERCIAL FLIGHTS.
12. COI SUMMARY: A COI SUMMARY OF UK AND WORLD EVENTS WILL BE SENT TO THE APPROPRIATE POST FOR CIRCULATION TO THE PARTY.
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13. HOTEL REGISTRATION/PASSES: (A) WE LIKE TO REGISTER THE HOTEL PARTY BEFORE THEIR ARRIVAL ARE ANY DETAILS, IE PASSPORT NUMBERS REQUIRED FOR HOTEL REGISTRATION? (B) IF PHOTOGRAPHS ARE NEEDED FOR PASSES, GRATEFUL TO KNOW SIZE.
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14. CLIMATE AND CLOTHING: WE WOULD BE GRATEFUL FOR GUIDANCE AS SOON AS POSSIBLE ON LIKELY TEMPERATURES AND APPROPRIATE CLOTHING NEEDS FOR DAY AND EVENING ENGAGEMENTS (IE BLACK TIE/LONG DRESS/
HATS ETC).
15.
VOLTAGE: GRATEFUL TO KNOW VOLTAGE.
16. DIET: (A) THERE ARE NO SPECIAL DIETARY REQUIREMENTS FOR THE SECRETARY OF STATE AND LADY HOWE: (B) FOOD FOR PRIVATE OFFICE STAFF: IF THE PRIVATE OFFICE IS IN THE RESIDENCE/GOVERNMENT HOUSE
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