GRS 450
CONFIDENTIAL.
FM HONG KONG
TO PRIORITY FCO
Confidential
AKK 310/1
TELNO 2097
OF 03092OZ JULY 86
RECEIV
- 4 JUL 1986
897
FROM IMMIGRATION DEPARTMENT.
BN (0) PASSPORT RECORDS.
CPM
77.86
1. IN OUR TELNO 603 OF 26 MARCH 1985 ITEM (1), WE CONFIRMED THAT WE COULD MAINTAIN A SEPARATE REGISTER OF BN (0) PASSPORT HOLDERS. WE WOULD BE DOING SO INITIALLY ON A MANUAL BASIS UNTIL SUCH TIME WHEN AN AUTOMATED RECORD INDEXING SYSTEM CAN BE DEVELOPED FOP THIS PURPOSE AS IT IS (NEXT WORD UNDERLINED) UNLIKELY THAT OUR PRESENT COMPUTER INDEXING SUSTEM (CINDEX) CAN BE SUITABLY MODIFIED TO EXTRACT A SEPARATE LIST FOR TURNING OVER TO THE UK CONSULATE-GENERAL ON THE ESTABLISHMENT OF THE HONG KONG SAR. THIS IS BECAUSE CINDEX IS BASICALLY A COMPUTERISED CENTRAL INDEXING SYSTEM DESIGNED TO PROVIDE ONLY SEARCH AND CROSS-REFERENCING FACILITIES TO DEPARTMENTAL RECORDS HELD EITHER IN MICROFILMED OR PAPER FORMAT AND TO
DEPARTMENTAL WARNING INDICES.
2. AS YOU KNOW, A REQUIREMENTS JUSTIFICATION STUDY IS NOW EXAMINING THE COST-EFFECTIVENESS OF USING COMPUTERS TO ISSUE BN (0) PASSPORTS AND OTHER TRAVEL DOCUMENTS IN THE ICAO MACHINE READABLE FORM IN JULY 1988. THIS STUDY WILL ALSO BE EXAMINING THE TYPE OF AUTOMATED RECORD INDEXING SYSTEM REQUIRED TO MAINTAIN A SEPARATE
RESGISTER. BEFORE WE PROCEED FURTHER, WE REQUIRE HOME OFFICE'S
CONFIRMATION OF THE FOLLOWING:-
(A) THE PARTICULARS ON THE SEPARATE PEGISTER OF EN(C) PASSPORT HOLDERS WILL BE: NAME, CHINESE COMMERCIAL CODES, SEX, DATE OF BIRTH, PLACE OF BIRTH, DATE OF EN(0) REGISTRATION, PASSPORT NUMBER, DATE
OF ISSUE, DATE OF EXPIRY, AND OTHER (PLEASE SPECIFY, IF ANY).
(B) WE INTEND TO MICROFILM BN(0) PASSPORT APPLICATION FORMS AND DESTROY THE PAPER VERSION AS IN OUR CURPENT PRACTICE WITH RDTC PASSPORT APPLICATIONS. WE HAVE KEPT PASSPORT RECORDS IN MICROFILM SINCE 1978 TO OVERCOME STORAGE PROBLEMS AND TO EXHANCE SECURITY.
YOUDE
HONG KONG AGREEMENT: NATIONALITY
LIMITED
HD/HKD
HD/FED
HD NTD
RESEARCH D (MR WALKER)
DEP HD/PUSD
PS
PS/MR RENTON
PS/PUS
SIR W HARDING
MR WILSON MR BARRINGTON
COPIES TO:
MR ROBERTS, NEWS DEPT
MR FIFOOT, LEGAL ADVISERS
MR GRAINGER, LEGAL ADVISERS
MR D MCDOUGALL, MVD
MR HYDE, HOME OFFICE
MR EMERY, B4 DIV, HOME OFFICE, CROYDON
MR NICHOLSON, PASSPORT DEPT, HOME OFFICE.
ROOM 236, CLIVE HOUSE.
MR MCDONOUGH, B2 DIV, HOME OFFICE