13
GOVERNMENT SUPPLIES DEPARTMENT
Paragraphs 7.36
7.44
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Lack of comprehensive guidelines on the planning and conducting of negotiations with the tenderers for the procurement of stores and services under single tender arrangements
Since the promulgation of the revised stores regulations in March 1984 and a Financial Circular in December 1985 on tender procedures and contract awards, purchases of stores and equipment by single tender have been
effectively monitored.
addition, a comprehensive set of contract documents for the supply of data processing equipment has been introduced and is being used as a basis for negotiation with suppliers to protect the interests of the Government.
more
In
A comprehensive set of guidelines introducing various strategies to be followed in contract negotiation to controlling officers has been drawn up by the Director of Government Supplies and is being considered by interested parties. It is expected that the guidelines will be finalized and issued to Controlling Officers no later than June 1986. Meanwhile,, the staff of the Government Supplies Department have been participating in or providing advice for
for negotiations with
with contractors the supply of stores and the procurement of the more costly services.
on
LANDS DEPARTMENT
7.457.57
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Paragraphs
review Full-scale
of the procedures relating to the assessment and collection of revenue from properties and investments, land transactions and connected fees and charges, for which the Director of Lands is responsible (and including the Mass Transit Office of the Engineering Development Department), with a view to establishing a sound system of internal control and to issuing a manual of guidance for officers concerned with each step of the procedures; and four new cases of under-collection totalling $2 million because of mistakes
Regarding revenue collection procedures, the overhaul of the file movement system is progressing and is on target for completion by 30 June 1986. The review of the collection of Crown rent and miscellaneous small sums is almost complete. The review team has considered a first draft report and will issue its findings before April 1986. The draft manual of accounting procedures is being followed pending approval of the manual by the Director of Accounting Services. Implementation of the recommendations on revenue collection procedures is expected to be completed by September 1986.