UNCLASSIFIED
HONG KONG : VISITS TO LONDON : ADMINISTRATIVE ARRANGEMENTS
*
Programme
Consider:
Ministerial involvement
Official involvement
HKGO involvement
Outside involvement (MPs, businessmen etc) Entertainment (Hosts, timing, guest lists)
Briefing
Consult Hong Kong well in advance on points visitors may raise. Consider what should be drafted by:
(i) HKD
(ii) Other departments
Commission as necessary.
Material for Visitors (copy to HKGO)
Programme (consult HKGO)
Guest lists
Material for Ministers, Under Secretary, Head of Dept, News Dept
Programme
Guest lists
Briefs
Information on press arrangements (see below)
Other Administration
Rooms, telephones, cabinets for use by visitors (Governor of HK will always need this; other visitors may).
(HK Govt Office will usually arrange).
Press Arrangements
Office passes. Cars
VIP suite at airport.
(a) Consider and agree with Hong Kong as necessary:
Press line on visit.
Prior announcement.
Announcement at end of visit.
(b) Inform News Department
(c) Consider photocalls, interviews, etc and fix with News Department.
Copying
Ensure:
(i) News Dept receive copies of all tels etc about the visit. (ii) HKGO get copies of papers about administrative arrangements and
are consulted throughout. (iii) Doreen Louan (W41)ceives tels referring to lunches/
srtainment. All sum.saions involving guest lists must also be
ed to ner.