4
N.B.
This questionnaire has been completed in respect of the China Trade Unit which is a self contained commercial section operating under the guidance of the Senior Trade Commissioner VOLUME 80 and sharing common facilities with the BTC. (ANNEX 2)
SELF-INSPECTION QUESTIONNAIRE: COMMERCIAL WORK
No
DSP Ref
(Volume 63 unless otherwise specified)
QUESTION
POST
Item 8 (COMMERCIAL)
China Trade Unit
BTC Hong Kong ANSWER (This should include a note of any divergence from standing instructions, FCO authority for such divergence or details of corrective action being taken)
7
MANAGEMENT
Is there an organisation chart showing the chain of command and the allocation of responsibility?
Is it available to all members of the Commercial Section?
Docs each Commercial Officer have his own detailed schedule of commodities and services?
Are you satisfied that the workloads of individual Commercial Officers are equitably distributed?
Work is divided by province in China and by company/ organisation in Hong Kong. The division is reviewed at periodic internal meetings. No formal chart or list is found necessary. Delegation is practised on this basis.
2
Are you satisfied with the degree of delegation practised by yourself and all other Commercial Officers in the Section?
3
July 1980
2.1
Are you satisfied that your Section is working to the right priorities having regard to the opportunities offered in your market, and that the time and staff available are being used to the best advantage?
Are there significant commercial/ economic opportunities which cannot be covered adequately with existing staff resources?
If so, have PPD and IRED been informed?
The workload is such that it is not necessary to choose priorities or to pass up opportunities.
2.6.1 and DSP 16 para 6.9.3
2.6
2.7
Do you, or your Deputy, see all incoming mail before distribution?
Who exercises control of selectivity in dealing with written enquiries?
Are you satisfied that all enquiries which can be handled by LSPD in the first place are being referred back?
66
Yes.
The unit is able to handle all enquiries, given the present work- load, without reference to ESPD.
AL/6