VOLUME SO
30
DSP Vol 11
3310
· 63
9.5 £10
Do the local stall have ready access
to telex?
Is telex used in accordance with instructions?
If you have no telex, or it is in the confidential offices, is there a case for installing telex in the Commercial arca?
(ANNEX 2) Item S (COMMERCIAL)
Telex is used locally to transmit unclassified telegrams to the Government Communications Centre. Only in rare circumstances, and authorised by the STC or his dep- uty, are telexes sent direct. LE Commercial Officers submit their telexes in draft to the TC (DS6)
(Refs are to DSP Vol 16 unless otherwise specified)
31
5.1.3
COMMERCIAL RECORDS
Who supervises the Commercial Registrar?
Does the Commercial Registrar hold his own copy of DSP Vol 16 Chapter 6?
Is it amended up to date?
Trade Commissioner (DS6)
Yes
Yes
32
6.3.7
Have all the A and 9 firms' files held
in the cabinets been active in the last
two years?
Yes
3333
34
35
6.3.7
What are the arrangements for disposal In most cases, A files are
of in active firms' files?
is bulky trade literature stored
separately from firms' files and destroyed after one year?
destroyed if inactive more than 2 years. Inactive B files are removed to storage.
Yes
Are bank reports, status reports and
Yes
completed agency questionnaires stored on the inside front cover of local firms' files?
36
5.3.6
Is material containing useful market information being marked for copying to commodity files?
Yes
Vol 53
10.7
37
9.4.6
and to the Product Data Store, ESPD?
When were the commodity files last weeded?
T
Yes anything filed on
commodity files is automatically copied to PDS
Annually
July 1930
71
AL/6