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3
C
B
correspondence to them. But to avoid overwhelming them with minutiae, be selective in what you send.
Organisation within the Section
11.
Matters affecting aid policy or ones of complexity should continue to be referred upward through the Head of Section.
12. In respect of the Caribbean dependencies, Desk Officers are responsible for:
a) keeping themselves informed on the aid programme and monitoring it - see paragraphs 15-18 below.
copy
b) examination of Estimates in respect of grant aided territories see my minute of 19.12.78 on Estimates 1979, attached. Approval of these estimates is the responsibility of ODA Finance Dept.
c) TC and OSAS appointments
d)
e)
B
see para 19-20 below.
see para 21 below.
commissioning of TC Consultancies
processing and dealing with territorial claims for re-
imbursement see para 22-24 below.
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f) processing and dealing with Annual Audited Accounts, Annual Audited Statements of Development Aid see Section 15.3 of DSP Vol 8. (Note: ODA Finance Dept are in the process of preparing a guide for Desk Officers on this subject which will be issued shortly).
g) processing OCT grants and loans and EIB borrowings see para 25 below.
processing and approval of loans see paras 26-28 below.
capital procurement and waivers thereto
h)
C
i)
j)
overseas training see para 29 below.
copy attached.
k)
Non-Crown Agents procurement of TG equipment see para 28
below.
13.. In respect of St Helena and Dependencies, the Desk Officer will be responsible for the administration of the aid programme in consultation with and on the advice of EPS, and where necessary, ODA Finance Dept. Estimates and budgetary aid levels (including shipping subsidy) may not be agreed or varied without the prior approval of ODA Finance Dept.
14. Miss Doig, assisted by Mr Mayes, will be the officers in the DT Section responsible for coordinating aid matters generally within the Dept and with ODM. Miss Doig will advise Head of Dept, Head of Section and Desk Officers on general aid matters, and all aid and finance napers, not relating directly to any particular desk, will be sent to her to deal with in the first instance. Desk Officers who need
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/advice