M-Mc Laren HKIGD for Approved - sorry for delay
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14.T
Mr Cornish, Planning Staff
SEMINAR ON DEPENDENT TERRITORIES
1.
Mr Hunter PSD
This seems right to me I hope you can authongs it
Jstries 3
221
Your minute of 18 August 1978 to certain Under-Secretaries asked that arrangements should be set in hand for a seminar on the future of Britain's remaining dependent territories. We have now completed the initial planning stage, and I should be grateful for authority to incur the necessary expenditure, so that we can move on to the stage of making firm arrangements.
2.
with
We are proposing to hold the seminar over two days in September at the Institute of Development Studies, attached to the University of Sussex at Brighton. The Institute will provide accommodation at a rate of £5.00 per night, bed and breakfast; lunch and dinner added, the total board and lodging charge will be between £12.50 and £17.00 per head (depending on whether we want cafeteria-type meals or fully catered sit-down meals). Forup to 25 people therefore the board and lodging cost for two days would be a minimum of £850.00.
3.
The Institute have also quoted a fee of £60.00 for the use of a Conference Room plus about £165.00 for incidental costs (staff overtime etc). I hope that we can persuade them to waive part, at least, of these charges, but for the moment it seems prudent to budget for them, particularly as the Institute have said that all their costs are"subject to revision later in the year" attach a copy of a letter from the Institute on which our calculations are based.
4.
I
The current cost of a single rail journey to Brighton from London is £4.69 (First Class) or £3.13 (Second Class). But some of our likely participants will be coming from much further afield than London, although this will be partly offset by the fact that a few of the participants are likely to be from Brighton itself. Nonetheless, to be safe we should perhaps reckon on £10.00 per head for travel.
5.
Thus the outside figure for the cost of the seminar is £1,325.00. I hope hat, in the event, we shall be able to cut the costs to something appreciably below that figure, but if we are to be sure of doing things properly, we must be prepared to go up to that figure. I should be grateful for your approval.
Revanghen
必
250
19 January 1979.
HKG.025/4
its
R JT McLaren
Hong Kong and General Department