12
73.
Kr. Linthwaite said pooling was recommended to Government by Organisation & Methods Division, Tho Crganisation & Methods Division hart sted the workload of members of the Secretarial Class, the forms of the stuny were produced by the Typists, Shorthand/Audio Typists and Personal Secretaries thervelves who filled in the forms of the worklow. Reading the forms, it was found that Shorthand/Audio Typists did stenographio duties which cocupied not more than 24 to 6 fraction of a day by the majority members, Somo did 30% but some did 0.2% to 0.8% and it was digcovered some Shorthand/ Audio Typista were being allocated to work for two bossent, in some cases, one to one or one to two or three, and they duplicated their work which were of the Clerical Assistant, Clerical Officer, and Confidential Assistant, and the stenography which they were allegedly provided did not form sufficient part of their time, To be more eocomical, it was proposed by Organisation & Bathoda Division and was siccepted by Government that where pooling was practicžis, it Should be adopted, but not there should be umiverwal pooling everywhere. To situations where pooling was practicable and that was approximately 30% morƏ or leas of the Stenographers or Shorthand/Audio Typist in Government, which moant the majority wore outside the pool situntica. The original pay proposed by Pay Structure Unit was increased by one increment but following a number of meetings held with the previous committee of the Shorthand/Audio Typist Unit. It was agreed to give one gore inèrement as 60% Shorthand/âudio Typists were working outside the pool. Tha post of Suparviser of Typing Servicos was supervisor of typing servicen and not of typists. That group was responsible for typing services, it could be within a departmut, the whole department, division or section. Whether sufficient typista were the thing they wanted and believed every person also working independently, she did overall responsibility. » Sho did not need to sit behind girls who worked in the pool, just had general supervision and saw that all typing servicen moved along smoothly.
74.
I 75.
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:
The Chairman said most certainly it was a funtional ranke
Bro Cheung asked how to decide whether an Shorthand/Audio Typist be put in a pool or not.
76
Linthaite naid it depended on job and geography of the pool,up
whether it should be pool or not peel, e.g. infommerce and Industrail Department, in Fire Brigada Building, it dispersed two or three floora in many different- corners because the building, was holplessly old, so the departmut did not recommend a pooling When they moved to Sowloon, they would have a completo floor and they could have a puoling syutva,
"Some departments were open plan, the 6 & } wc to suggest and make recommendation
77:
Ja
so had met
-- fling V. So maid referred to Kr. Linthumite paid anrlier, fr.hinthemite naid O & μ Jection conducted a survey on workload of scoreturial clàsual. Ale naid a survay donducted only for two weekn and she doubted whether it was sufficient time to really understand the workload of Secretarial Class and she thought 'thot the pooling system was impracticable. Being an Shorthand/Andio Typist, the work was of their oın perocal concern and low whether it was practicable or not. Sho agreed open plan in an office might save space, but it did not necessarily mean after introducing open plan, it should have pool and inve Supervisor of Typing Services there, and actually within the department, the senior officers would rather like to have an Shorthand-Audio Typist to work for themselves because After the pool had been introduced, the senior officers know very well, it would take a longer time for them to have soothing done in a pool than before, When the ✪ & § conducted a survey and came to conclusion that utmographic duties occupied a very small fraction of time, it was not Shorthand/Audio Typists' Tanlt an officers concerned did not navelaãe of utenographic servico provided
Shorthand/Audio Typintu, perhaps they were not accistomed to giving dictation. Concerning the point the official Sido vaid Supervisor of Typing Serviços a functional post, Fian So said one could not jump to ecnclusion before ano had,
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