GF 323
CONFIDENTIAL #
-5
GALA
For the purposes of this circular, an official visit
is defined as:
(a)
:
a visit, the purpose of which is related
10.
to the applicant's official duties, or
(b)
which is preceded by an invitation from a
representative of the host government
or an invitation from an international
organisation (e.g. U.N.E.S.C.0).
An application to make an official visit should be
made by memorandum addressed to the Secretary for Security
and copies to the Secretary for the Civil Service and the Director of Special Branch. The application should reach
Security Branch at least 3 weeks before the date of the
proposed visit and should state:
(a) the name and rank of the officer who
to make the visit;
is
(b)
the levels of classified information to which
he has had access during the preceding
three years;
(c) the country and places he proposes to
visit;
(a) the reasons for the visit and the benefits
which will accrue to the Hong Kong Government
as a result;
(e) the nature of the invitation (formal or
informal) and who it was issued by, with
copies of any relevant correspondence,
and
(f) whether the Head of Branch or Department
recommends that the visit be approved.
CONFIDENTIAL #2