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15 February?
ADMINISTRATION IN CONFIDENCE
J
Mr Bentley (Far Eastern Department)
Mr O'Keeffe (Hong Kong & Indian Ocean Department)
(separate copies)
INSPECTION:
SPRING 1976
1. The Chief Clerk has approved that your Department should be inspected by the Home Inspector (Mr M H Morgan) during Spring 1976. The terms of reference will be to review the responsibilities, organisation and establishment of your Department and to recommend any changes desirable in order to facilitate the most effective and efficient dis- charge of its responsibilities. Mr Morgan will be assisted by a member of Management Services Section of the Inspectorate. He will begin his programme in early April and will be in touch with you on precise dates in due course. I hope this will be acceptable to you.
2. In preparation for the inspection I shall be grateful if you will -
3.
(a)
(b)
arrange for all members of your Department down to and including DS 10 to complete a job description; blank forms are enclosed;
arrange for all members of the secretarial staff, including your PA, to keep a folder containing copies of all work typed in one calendar month; the period 1 - 31 March will be appropriate;
it should be the same month for all your secretarial staff;
(c) prepare written briefs on any questions touching your Department that you think should be brought to the Inspector's attention.
Please send the completed job descriptions and briefs to my office by 31 March. The typing folders should be kept for showing to the Inspector when he visits you.
2 February 1976
D Lamene.
PH Laurence
Chief Inspector
ADMINISTRATION IN CONFIDENCE