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the General section should be cut and that Registry staff should be reduced to a total of two DS 10s in a centralized Registry. Although this is contrary to the recommendations of the 1974 Working Party we support it but recommend that an efficient and experienced grade 10 should be posted in as the senior of the two Registry Clerks.
50. The two ILO posts which we are recommending should be transferred out of the department would not normally need to take a registry post with them since their registry work averages only some 16 receipts a week. However, the Clerical Officer in the Overseas Labour Adviser's office, who has averaged 126 receipts a week over the past year, is already seriously over-burdened. We recommend therefore that the DS 10 registry post which we are cutting in Gibraltar and General department should be transferred with the ILO staff and their work to the Overseas Labour Adviser's office.
51. If our recommendations that the Gibraltar section should be transferred to SED (in which case the Gibraltar files could be transferred to SED Registry which could absorb the work within its existing capacity) is eventually accepted, we recommend that the registry staff in Gibraltar and General department should thereafter be integrated with the General and Administrative sections. We believe that this rearrangement may ultimately enable the saving of a DS 10 post in the Administrative section.
Secretarial Staff
1 S2 PA to Head of department 2 $2/3
52. An examination of the secretaries' workload for October, which they described as a relatively busy month, showed that the PA had typed 5.3 units per day (the CSD norm is 9-114 units per day), and the other three girls 9.0, 8.2 and 5.5 units per day (the CSD norm is 12-15 units per day). All agreed that they were underemployed.
53. Officers in the department do not normally call for secretaries from the Transit Pool and on the occasions when all the departmental girls are occupied (there is a brief very busy period during the Administrative section's recruiting period) prefer to wait until one of them is free. The secretaries complained that officers tended to start dictating only just before lunch or late in the afternoon. Likewise, little use is made of the copytyping pool, although officers in the depart- ment tend to draft in manuscript rather than dictate.
54. There appears to be occupation for about 24 secretaries in the department. This may be reduced if there is an appreciable reduction in the workload of the Administrative section.
It
/will
17.
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7