8
statements and documents within the file. The files we read seemed to be a conglomeration of statements, internal memorandum, solicitors' letters, official replies, documentary evidence, etc. Sometimes, when prosecutions ensued, a further docket with extracted material from the original file was attached. Further- more it was noticeable that no uniformed system was laid down as to what the file should or should not contain as where it was apparent that original statements and documents must have existed and been available some files then consisted of a mixture of copies and originals. Frankly, we consider the present system of reporting and making up a file to leave a lot to be desired.
Periodically, for the purpose of briefing the Target Committee, a concentrated effort seems to be made to bring files up to date by way of a report and, we suspect in some cases, at this time other operational work may suffer in certain spheres.
We suggest that this aspect be re-examined with a view to devising a system which would provide for ease of understanding and reference to the Investigation File with all extraneous matters being dealt with on a second docket., The Investigation File would consist of the initial complaint (pro-forma) with a minute sheet as against the case diary. As the investigation progressed the file could be brought up to date by the completion of a final or intermediate reports with numbered paragraphs running through the investigation. All statements would be filed together in chronological order, numbered and properly indexed as would all documentary exhibits. The reports should contain marginal references to the relevant statements and documents.
The minute sheet could record enclosures, movement of the file and submissions or recommendations of junior officers and directions, etc. of senior officers.
Spin off benefits of such a reporting system could well be that such reports, or copies thereof, could be used by the Secretary to the Target Committee and also used as a written brief for Prosecuting Counsel.
Technical Aids to Investigation
no
Although it is basically the expertise of an investigator which places a suspect before the courts, considerable assistance can be gained from the use of technical aids less with corruption than any other offence. You have already made provision for this in your Technical Support section and we have discussed with Mr. John HUI many of the aids and devices