7
16.
Sterling allowances will be paid locally in HK at the official rate of exchange with sterling or in the absence of an official rate at the better of the Hong Kong Exchange Banks' Association agreed merchant selling rates for sterling on the day the officer signed the claim form or on the day the allowance is passed for payment in the Treasury. If no rate is quoted by the Exchange Banks' Association on the day the officer signed the claim form the rate ruling on the next business day will be used.
17.
Where there are children both at boarding school and with guardians (i, e. a Day School Allowance is payable), the children at boarding school will be counted before the children with guardians, irrespective of their place in the family.
18.
*
When completed and approved by the applicant's Head of Department, the original and duplicate copies of the claim, Form 0.E.A.2, supported by Forms 0.E. A. 3, should be forwarded to Treasury together with a Payment Voucher (G.F. 330 or G.F. 33 as appropriate) for payment. Where fees are priced in a currency other than sterling, Departmental Secretaries should first advise the Treasury by memorandum of the currency involved and the date the officer signed the claim form. Treasury will then advise the Department of the relevant mid- market rate (see paragraph 3(xiv)) so that the claim form can be completed and a payment voucher prepared accordingly.
19.
A change in any of the circumstances relevant to an officer's eligibility to receive an allowance in respect of any child (e.g. change of school, on being given a grant not previously reported, or final or temporary cessation of overseas education) should be reported to the Accountant General as soon after the event as possible and if appropriate a new Form 0.2.A.1 must be submitted.
Arrears
20.
Boarding School Allowances (i.e. to end of current term)
Officers eligible to claim arrears of Boarding School Allow- ances arising under this circular should do so by completing, in triplicate, Form 0.8.A,2A (Appendix V). Claims for such arrears must be supported by a Form 0.E.A.3A (Appendix VI) duly completed by the school in respect of each child, or a receipt accompanied by a statement setting out full details of the items covered by the receipt. In calculating allowances payable (item 3 of Form 0.E.A.2A), officers must complete the relevant block on the reverse of Form 0.B.A.3A.
21.
When completed and approved by the applicant's Head of Department, the original anu duplicate copies of the claim for arrears, Form 0.E.A.2A, supported by Form 0.2.A.3A or receipts accompanied by a statement setting out full details of the items covered by the receipts should be forwarded to Treasury together with a Payment Voucher (G.F.33c or G.F.33G as appropriate) for payment. Where fees are priced in a currency other than sterling, Departmental Secretaries should first advise the Treasury by memorandum of the currency involved and the date the officer signed the claim form. Treasury will then advise the Department of the relevant mid-market rate (see paragraph 3(xiv)) so that the claim form can be completed and a payment voucher prepared accordingly. Claims in respect of schools not shown on initial applications (Treasury Form A and/or Form 0.E.A.1), should be forwarded to Treasury via the Director of Education.
/Arrears