Revised June 1959
CONSTITUTION OF THE SENIO" CIVIL SERVICE COUNCIL,
1.
MEMBERSHIP
The Council shall consist of not more than 16 members (including two secretaries) to be appointed from time to time as to a maximum of six official members by the Colonial Secretary and as to a maximum of ten (including a staff side secretary) by the Stuff Associations from amongst their members. All appointments and terminations of appointment will be notified to both secretaries by the appointing authority concerned.
2.
Chairman.
OFFICERS
The Chairman of the Council shall be an official member of the Council, appointed by the Colonial Secretary. The staff members of the Council may nominate a leader of the Staff Side; or each Association may nominate a leader as preferred.
3.
Secretaries. There shall be two joint Secretaries to the Council. One secretary shall be an official member of the Council, nominated by the Chairman, and one secretary shall be a staff member of the Cormeil nominated by the Associations under whatever arrangements they determine. The Secretaries shall be responsible for arranging meetings, settling agendas, circulating papers etc. The official Secretary will be respon- sible for the production of minutes which will be submitted to the Associations for comment. If an agreed minute cannot be arrived at, separate wordings will be recorded.
4.
Quorum. A quorum shall consist of not less than 3 official members and not less than 1 staff member from each Association which has not indicated that it does not desire to be represented at the meeting.
5. (1) Keetings, etc. Meetings of the Council may be held as often as necessary. If the Chairman or the lender or leaders of the Staff Side request the official Secretary to convene a meeting, such meeting shall be convened if at all possible within twenty-one days of such request being received. The person request- ing the meeting shall at the time of the request provide both secretaries with a list of items to be placed on the agenda toge- ther, where available, with his submissions thereon in sufficient copies for distribution. Copies of these subrissions will be made available by the official Secretary to all members at the time of convening the meeting.
(2) An agenda and any papers connected therewith shall be circulated to all members not less than 14 days before the meeting of Council. Eusiness not on the agenda shall be taken only with the agreement of both the Chairman and the leader or leaders of the Staff Side.
6.
The Council may draw up such standing orders and rules for the conduct of its business, not incompatible with the 1968 Agreement or this Constitution as it may deem necessary.
/ORJECTS .....
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