Page 174 of 654
HONG KONG PROVISIONAL URBAN COUNCIL
175
The question is divided into three parts. The first part enquires about the number of booking applications for holding activities during the period from May to July made by the Association for Celebration of Reunification of Hong Kong with China (the Association) on behalf of non-government organizations and the situation of each booking.
In December 1995, the Standing Committee of the Whole Council decided to freeze the bookings of the Council's major venues for June and July 1997 to facilitate the planning of activities for these two months. Priority was accordingly given to bookings for officially sanctioned programmes as well as bookings made through the Association for organizing celebration activities.
With regard to recreational venues, 28 bookings were made by the Association on behalf of non-government organizations for holding activities at UC recreational venues during the period from May to July. Up to 8 July 1997, 20 activities were held as scheduled, one activity was partly cancelled because of the rain, 7 activities were cancelled with prior notice to the Department and 1 activity was yet to be held.
As to cultural venues and stadia, during the period from May to July 1997, a total of 22 events at the Hong Kong Cultural Centre, 14 events at the City Hall, 4 events at the Hong Kong Coliseum and 4 events at the Queen Elizabeth Stadium were booked through the Association. Out of these bookings, 2 at the Cultural Centre and 1 at the City Hall have been cancelled with prior notice while the remaining were organized as scheduled. No events were cancelled without prior notification.
The second part of the question asks about the Council's existing venue hiring policy and its requirements set upon the organizers.
With regard to recreational venues, according to the existing practice, after approval for holding activities at a UC Venue is granted, the organizer has to contact the person-in-charge of the venue at least one week before the activity to confirm the details of using the venue such as the supply of electricity, tables and chairs and metal barriers etc. At present, most of the organizers do contact the person-in-charge of the venues one or two weeks before the activities are held. Hence, in most cases, the Department can know in advance whether the organizers will hold the activities as scheduled or not. If the organizer cancels the activity, the Department still has enough time to release the venue for use by other people.
In respect of cultural venues and stadia, according to the 'Terms and Conditions of Hire' of the venues concerned, the hire charges paid will be forfeited if the hirer cancels a confirmed booking. If a booking is cancelled more than 4 months in advance, 25% of the hire charges will be forfeited. If less than 4 months' notice is given, all the hire charges paid will be forfeited. The hire charges paid for the above-mentioned 3 cancelled bookings were forfeited in accordance with these terms and conditions.
Page 174 of 654
Page 174 of 654
Page 174 of 654
Page 174 of 654
HONG KONG PROVISIONAL URBAN COUNCIL
175
The question is divided into three parts. The first part enquires about the number of booking applications for holding activities during the period from May to July made by the Association for Celebration of Reunification of Hong Kong with China (the Association) on behalf of non-government organizations and the situation of each booking.
In December 1995, the Standing Committee of the Whole Council decided to freeze the bookings of the Council's major venues for June and July 1997 to facilitate the planning of activities for these two months. Priority was accordingly given to bookings for officially sanctioned programmes as well as bookings made through the Association for organizing celebration activities.
With regard to recreational venues, 28 bookings were made by the Association on behalf of non-government organizations for holding activities at UC recreational venues during the period from May to July. Up to 8 July 1997, 20 activities were held as scheduled, one activity was partly cancelled because of the rain, 7 activities were cancelled with prior notice to the Department and I activity was yet to be held.
As to cultural venues and stadia, during the period from May to July 1997, a total of 22 events at the Hong Kong Cultural Centre, 14 events at the City Hall, 4 events at the Hong Kong Coliseum and 4 events at the Queen Elizabeth Stadium were booked through the Association. Out of these bookings, 2 at the Cultural Centre and I at the City Hall have been cancelled with prior notice while the remaining were organized as scheduled. No events were cancelled without prior notification.
The second part of the question asks about the Council's existing venue hiring policy and its requirements set upon the organizers.
With regard to recreational venues, according to the existing practice, after approval for holding activities at a UC Venue is granted, the organizer has to contact the person-in-charge of the venue at least one week before the activity to confirm the details of using the venue such as the supply of electricity, tables and chairs and mills barriers etc. At present, most of the organizers do contact the person-in-charge of the venues one or two weeks before the activities are held. Hence, in most cases, the Department can know in advance whether the organizers will hold the activities as scheduled or not. If the organizer cancels the activity, the Department still has enough time to release the venue for use by other people.
In respect of cultural venues and stadia, according to the 'Terms and Conditions of Hire' of the venues concerned, the hire charges paid will be forfeited if the hirer cancels a confirmed booking. If a booking is cancelled more than 4 months in advance, 25% of the hire charges will be forfeited. If less than 4 months' notice is given, all the hire charges paid will be forfeited. The hire charges paid for the above-mentioned 3 cancelled bookings were forfeited in accordance with these terms and conditions.
Page 174 of 654
Page 174 of 654
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