Sessional_Paper_1949 — Page 134

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509. It is recommended that as Government lifts are installed and maintained by the Public Works Department, all Government lift operators should be employed, trained and allocated duty by that Department. This arrangement should effect economy in the use of lift operators by employment on the broken time system.

Office cleaners.

510. Five cleaners are at present employed for a period of 63 hours per week of which 30 hours are spent on cleaning duties. The remainder of the period is spent on portering and tea making for the office staff.

511. It is recommended that only 4 cleaners be employed and that their clean- ing duties be extended to 37 hours per week.

512. A chart of the proposed organization is given on Appendix A.B.

513. Summary of recommendations made in this chapter:

(1) The post of 1 Office Attendant should be abolished.

(507)

(2) Lift operators in all Government Departments should be under the

control of the Public Works Department. (509)

(3) The staff of office cleaners should be reduced by 1. (511)

CHAPTER XVII.

CONCLUSION

Results of survey.

514. This survey should be regarded as a first attempt to provide an efficient and economic organization. The way has been shown where efficiency can be increas- ed and economies made in cost, time and effort, at the same time creating the minimum inconvenience to the immediate work of the Secretariat.

Scope for increased efficiency.

515. It is appreciated that efficiency can be stepped up beyond the level recom- mended, that further economies can be made in staff and the procedures further simplified, but it would be inadvisable at this time to go beyond the recommenda- tions made in this report.

Organization to be reviewed.

516. After operational experience has been obtained of the re-orgranization and its procedures, the O & M Branch should survey the results and then conditions should be better to make further changes to increase efficiency.

Grading of staff.

517. It was regarded as outside the terms of reference of this survey to make recommendations on the grading of officers. In Chapter XII Items 318-322 recom- mendations have been made on the responsibilities which should be attached to the clerical and executive grades and if those recommendations are accepted, the Estab- lishment Branch should review the grades of those officers whose responsibilities have been increased or decreased by the re-organization.

Adoption of recommendations.

518. Recommendations have been made for the re-distribution of functions, sim- plification of procedures and staff reductions. A number of these recommendations were discussed with the officers responsible at the time the survey was being made, and when agreement was reached, and it was considered practical to adopt a recom- mendation, this has been done.