Sessional_Paper_1949 — Page 129

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Library.

(13) Stores should be issued to Senior officers on two mornings a week only.

(404)

(14) All stores should be issued against written requisitions. (406)

(15) Six months' stock of motor schedules should be ordered and Depart-

ments issued with a three monthly supply. (408)

(16) Detailed record for issue of schedules should be abolished. (409)

(17) The post of Storekeeper's messenger should be abolished.

(410)

(18) The Storekeeper should be given additional duties. (411)

(19) Printed copies of Ordinance amendments should be pasted into the

bound copies of the Ordinances.

(413)

(20) Abolish the use of the triplicate issue voucher. (416)

(21) Routine advices should be pre-printed or duplicated. (418)

(22) Distribution lists should be duplicated by the spirit duplicator when this

method saves clerical time. (420)

(23) Envelopes and labels should be pre-printed by the addressing machine.

(422)

(24) The function of scrutinizing the publication lists should be transferred

from the Chief Clerk to the Librarian. (424)

(25) The function of scrutinizing the London Gazette should be transferred

from the Chief Clerk to the Librarian. (426)

(26) The docket form of indexing should be used, and the card index and two

registers abolished.

(428)

(27) The checking of Hansard should be reduced to a reasonable proportion.

(430)

(28) New name cards for Members of Councils, and stands should be made.

(432)

(29) The Tender Board Register should be re-designed. (434)

(30) Library storage cabinets should be replaced.

(31) Reductions in Library staff. (437)

Finance Clerks.

(436)

(32) Suppliers should be requested to submit their bills in duplicate. (439)

(33) The cash book should be re-designed. (441)

(34) A simplified method of cash book posting. (443)

(35) A simplified method of preparing the postage report. (445)

(36) Copy salaries record should not be prepared and tax cards should be

prepared monthly.

Coding Office.

(447)

(37) The two present women confidential assistants should be replaced by

efficient typists.

(452)

(38) The roster of duties should include women assistants. (454)

(39) Officers should take care in classifying telegrams and in the economical

use of words.

(456)

(40) The Department of Supplies and Distribution should send and receive

their own telegrams.

(458)