27. For the past two years the Land Office has been operating a new system of registration of deeds relating to flats and other units of multi-storey buildings. This system was specially designed to cater for the now standard practice of selling buildings off in separate units of flats, shops, or floors, by assigning an undivided share in the land coupled with the right to the exclusive possession of a particular flat, etc. A separate card is opened for each unit on which are recorded the same particulars as were previously entered in a folio of the now dis- continued sub-division registers. There is in addition a control card for each building or in the case of a large building for each floor therein, and on this are recorded in an easily understood fashion references to the individual unit cards.
28. The new system has proved to be a great success, being much more economical in time and space and greatly facilitating searches against particular flats. Formerly identical opening entries had to be made by hand on as many folios of a sub-division register as there were units in the building, a most time-consuming process. Now, these entries can be reproduced by means of a duplicator on any number of cards, eliminating both the need to write each entry and the need to check anything except the master copy. So successful has the system been that as opportunity affords the existing sub-division registers are being replaced by cards, and it is intended ultimately to transfer all the remaining registers to cards.
29. On 22nd July 1964, the Land Office introduced a new system of filing memorials in loose-leaf binders of twenty memorials each. This replaced the old system under which memorials were bound by book- binders in volumes of one hundred each. When presenting instruments for registration solicitors have in recent years adopted the practice of attaching copies of the whole instrument to a memorial form instead of as formerly simply preparing a just and true account of the several particulars' contained in the instrument. This practice has resulted in volumes of one hundred memorials, which in effect means one hundred instruments, becoming too bulky and cumbersome to handle. Moreover, the binding of memorials in volumes of one hundred each has been found to cause inconvenience and delays in searching, since a search against one memorial unavoidably rendered the other ninety-nine memo- rials in the same volume temporarily unavailable to other people. With the operation of the new system, which started from Memorial No. 427,000, inconvenience and delays in searches in memorials have been greatly reduced.
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