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have a great many other duties to do as well, and step in to work whenever necessary. The secretary, with the assistance of the vice-secretaries, if any, handles the correspondence, takes the minutes at meetings, and in general keeps the letters and correspondence received from outside, although in some committees this latter duty is performed by the chairman. Finally, the treasurer prepares the income and expenditure statements (in cooperation with the chairman and the auditor), issues the cheques (also bearing the signature of the chairman and/or secretary), checks the validity of payment vouchers, and supervises the collection of voluntary contributions and monthly fees (City and New Territories Administration 1982:4).
These distinctions look neat on paper and the division of labour seems clear, but the actual situation is a good deal less distinct. The lack of enthusiasm on the part of committee members often means that the officers of some committees carry out all the work themselves, and so take on additional duties beyond those formally listed for their offices. In addition, the distinctions between responsibilities often become blurred because officers must help each other perform their duties, especially if one is ill or away. This is especially true for the chairman, who in some committees becomes the only working office-holder. All the chairmen of Lok Fu Estate Mutual Aid Committees stressed the cooperation between the officers and the fact that they all could do each other's jobs when and if that became necessary.17
How long do officers serve? The Model Rules of August, 1982, stated clearly that, "The tenure of an office-bearer shall be two years" (City and New Territories Administration 1982:3). Before these rules were enacted, however, the officers of Mutual Aid Committees served terms of one year. The District Offices had many reasons for extending the term of office, but the most important was that the new officers needed more time to become acquainted with the block, its problems, and the duties of an officer. This was especially true if they were new to the block. In addition, the one-year term of office did not allow sufficient time for the officers to complete projects. The reason for this was that the last two months of a term were taken to prepare for the next election. Therefore, officers were serving, in effect, ten-month terms and it was felt that a longer term of office was
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have a great many other duties to do as well, and step in to work whenever necessary. The secretary, with the assistance of the vice-secretaries, if any, handles the correspondence, takes the minutes at meetings, and in general keeps the letters and correspondence received from outside, although in some com- mittees this latter duty is performed by the chairman. Finally, the treasurer prepares the income and expenditure statements (in cooperation with the chairman and the auditor), issues the cheques (also bearing the signature of the chairman and/or secretary), checks the validity of payment vouchers, and supervises the collection of voluntary contributions and monthly fees (City and New Territories Administration 1982:4).
These distinctions look neat on paper and the division of labour seems clear, but the actual situation is a good deal less distinct. The lack of enthusiasm on the part of committee members often means that the officers of some committees carry out all the work themselves, and so take on additional duties beyond those formally listed for their offices. In addition, the distinctions between responsibilities often become blurred because officers must help each other perform their duties, especially if one is ill or away. This is especially true for the chairman, who in some committees becomes the only working office-holder. All the chairmen of Lok Fu Estate Mutual Aid Committees stressed the cooperation between the officers and the fact that they all could do each others jobs when and if that became necessary.17
How long do officers serve? The Model Rules of August, 1982, stated clearly that, "The tenure of an office-bearer shall be two years" (City and New Territories Administration 1982:3). Before these rules were enacted, however, the officers of Mutual Aid Committees served terms of one year. The District Offices had many reasons for extending the term of office, but the most important was that the new officers needed more time to become acquainted with the block, its problems, and the duties of an officer. This was especially true if they were new to the block. In addition, the one-year term of office did not allow sufficient time for the officers to complete projects. The reason for this was that the last two months of a term were taken to prepare for the next election. Therefore, officers were serving, in effect, ten-month terms and it was felt that a longer term of office was
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