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THE HONGKONG GOVERNMENT GAZETTE, 12TH MAY, 1894.
GOVERNMENT NOTIFICATION.-No. 180.
The following Regulations, made by His Excellency the Officer Administering the Government under section 10 of The Post Office Ordinance, 1887, for dealing with unpaid and insufficiently paid Correspondence and Circulars sent unstamped to the Post Office, will come into force on and after the 1st June proximo.
By Command,
Colonial Secretary's Office, Hongkong, 11th May, 1894.
J. H. STEWART LOCKHART, Acting Colonial Secretary.
CIRCULARS.
1. Circulars shall be received only at the window indicated by a board bearing the inscription "For Circulars."
2. A book, in the form "A" attached, to be called the "Circular Book" shall be kept at this window, and it shall be the duty of any clerk taking in circulars to enter the necessary particulars in this book, affixing his initials to any entry he may make.
3. The "paid" stamp shall be in the charge of the senior clerk on duty and shall be kept under lock and key.
4. Any clerk receiving circulars at the window shall at once take them to the senior clerk on duty together with any cash and the Circular Book, and the senior clerk shall initial every entry in the Circular Book as soon as the circulars are handed to him.
5. In the case of Circulars posted by a boxholder the senior clerk shall see that the entry in the Circular Book is duly transcribed into the boxholder's book.
UNPAID OR SHORT-PAID CORRESPONDENCE.
6. The senior clerk on duty shall be responsible for all short-paid or unpaid correspondence.
7. All such correspondence shall be handed to him at the time of sorting and he shall keep an accurate account of it in a book similar to form "B" attached.
8. It shall be his duty to debit the several private boxholders with the respective sums due by 'them.
9. It shall be his duty in the case of letters for the Coast Ports to give a memo. to the Accountant, in order that the various Postal Agents may be debited in their respective ledger accounts. The Accountant shall compare these memos. with the mail slips made out by the officer closing the mail.
10. When letters are delivered at the window and cash paid for them it shall be the duty of the clerk receiving the cash to at once take it to the clerk in charge of the unpaid correspondence, receiving from him the letters in respect of which the cash is paid, and he shall affix his initials to the entry in the book kept by the clerk in charge of the unpaid correspondence, and no letter shall be delivered till the sum due has been paid.
11. At the close of each day the cash received either for circulars or for unpaid correspondence shall be compared with the books and handed to the Shroff,
12. When letters are refused by the addressee they must be taken to the Postmaster General, or to the Assistant Postmaster General, who will affix his initials in the book in the column provided for that purpose.
13. The clerk in charge of unpaid correspondence shall prepare slips in the form "C" to be delivered to coolies and others calling for letters who may not have the money to pay for the sums due.
14. It shall be the duty of the Marine Sorter on board the English Mail to keep a book shewing accurately all unpaid correspondence. Correspondence of this nature for boxholders shall as at present be put up with the other letters, but unpaid correspondence for other persons shall be put in a separate bag and handed with the book to the clerk in charge of unpaid correspondence as soon as the mail arrives. This latter officer will transcribe the entries into his own book. Slips in form "C" shall be placed by the Marine Sorter with the paid letters for the non-boxholders.
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