TNAG-2818-FCO40-4065-Sino-British-Joint-Liaison-Group-XXVIII-administrative-arran-1993 — Page 23

دم

031/13

RECE

TO ALL IN HKD INVOLVED IN JLG

STRY MISTRATION

AY Take

JLG XXVIII ADMINISTRATIVE ARRANGEMENTS: 7-9 DECEMBER

file 03+/3.

50

The extra work we need to cover during the JLG is as follows:

8.30 am each morning. Collect telegrams. For Mr Garrett to see first. Then the 5 extra copies to be distributed to the HK delegation as appropriate.

1.

Mr McKendrick

9.00 am each morning.

Check Locarno Conference Room (LCC) and delegation rooms (K123 and India Office Council Chamber) are set up ready for use put in extra paper and pens.

2.

Ms Major/Mrs Bentley (Thursday)

Escort Chinese delegation to LCC from Ambassador's Entrance Dr Wyver/Mr McCann

3.

10.30 am each morning. Collect buffet trays from Reception (when phoned).

4.

Ms Major/Mrs Bentley (Thursday)

5.

Approximately 10.45 am 11.45 am. Act as escorts for Chinese

delegation (K123).

Tuesday 7 December:

Wednesday 8 December:

Thursday 9 December:

Mr Tunnicliffe

Mr Gee

Mr McCann

Mr Tunnicliffe

Ms Bouch

Mr Gee/Ms Moore

Tuesday 7 December 11.00am: Take placement and placecards to OAB 3/82 for working lunch give to John.

6.

Mr McCann

12.15 am each morning. Set up buffet lunch in WH311. Mrs Hicking/Mrs Bentley

7.

Provide "rolling" flasks of coffee and hot water in WH311. To be available from 8.30am to 9.30 am and in the afternoons. Mrs Hicking/Mrs Bentley

8.

9. We will all need to ensure that we know the quickest routes from HKD to the IOCC, K123 and the LCC; also from the Ambassador's Entrance to the LCC.