TNAG-2679-FCO40-3876-British-Trade-Commission--Hong-Kong--and-China-Trade-Unit-re-1993 — Page 59

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1993-08-31 18:36

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RESOURCE QUESTIONNAIRE

For submission by Posts to supervising Departments by 31 August; For submission by Departments to supervising AUSs by 30 September; For submission by AUSS to the Principal Finance Officer by 15 October; In all cases completed forms, together with any covering letter/minute, should be copied to Top Management Section, Resource and Finance Department. Further instructions on handling are at the head of each section.

Name of Post/Depart-***

ment/AUS Command *

BRITISH TRADE COMMISSION HONG KONG

XR1 (revised 7/93)

SECTIONS 2-5

Proposals for Redeployment of FCO Resources for next financial year (1994–95); and the next PES period (1995–96 to 1997–98)(not all sections).

In this section you should list any redeployment in UK-based staff, local budgets, programme or capital expenditure currently allocated to your post, department or command, which would significantly. enhance your ability to promote British interests. Any requests for new resources will normally be considered in the framework of the TMR. It is therefore important that you take account of ALL possible needs for new expenditure, including, forexample, major international conferences and events (eg Olympics World Cup). You'should not provide here justification for increases in resources. In the case of posts, explanations should be included in a covering letter from the Head of post to their supervising department; for departments in a covering minute to their supervising AUS; and for AUSS in a covering minute to the Principal Finance Officer.

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All proposed increases in each sub-section should be prioritised (A Essential; B = Highly Desirable; C = Desirable) and quantified if possible (cost of scholarships, numbers of visits, number, grade and savings cost of UK-based staff). Please cost increases in sterling. You should use the exchange rate at 31 July. It is essential that any increases are accompanied by off-setting savings, again prioritised. There is unlikely to be any net increase in resources available to the FCO; we could face an overall cut.

Detailed estimates of posts' 1994-95 local budget expenditure, including locally-engaged staff, should be included in the Local Budgets Estimates Annex. Section 3 on local budgets should be a summary of posts' estimates. We shall be looking for estimates within baselines,

Each AUS's form should represent the authoritative programme for redeployment for the whole command. It should therefore list, in priority order, all those bids and off-setting savings from posts and departments in the command which the AUS supports...

Where the space provided for answers is insufficient, please continue on a separate page.

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