TNAG-2665-FCO40-3862-Future-of-Hong-Kong-transfer-of-UK-related-records-regarding-1992 — Page 14

CONFIDENTIAL

Retention of U.K.-Related Application Records/Files

(P.

of 4).

Reference

Type of Application/files

Para. 2(c)

(i) Entry visas for Common-

wealth countries/British Dependent Territories.

U.K. Requirement

Retention of Records

Current storage arrangement

-

For normal visit and study cases, 2 years as paper files.

kept

- 2 years for visit and study cases. 10 years for settle- ment, long term applications and refusal cases.

- For settlement, long term applications and

refusal cases, kept permanently in microjackets.

Para. 2(d)

(i) Issue, renewal and

endorsement of BN (0) passports.

(ii) Issue, renewal and

endorsement of HK BDTC and Emergency passports.

1)

(iii) SCNI.

-

12 years for issue and child addition.

7 years for renewal.

2 years for endorsement.

-

Kept permanently in microjackets since 1.7.87.

Kept permanently in microjackets since 1.8.78 (stagnant files from 1945 to 1978 remain in paper form).

- Kept permanently in microjackets since

1.8.78.

stagnant files from 1952 to 1978 remain in paper form.

- For application finalized on or after 23.5.88

kept permanently as paper files.

CONFIDENTIAL