TNAG-2501-FCO40-3639-Relations-between-Hong-Kong-and-Commonwealth-countries-1992 — Page 58

6 Association of Commonwealth Universities

Third Schedule

The Statutes

Index

Members

Associate Members and Additional Members Subscriptions

1.

2.

3.

4.

Notices

5.

6.

The Council

7.

8.

9.

Meetings of Members

Powers and Duties of the Council

Proceedings of the Council

The Seal

10. Bye-Laws

Members

1. (1) Any University desirous of becoming a Member of the Association shall apply under seal to the Secretary with such evidence as may be required to satisfy the Council that the University is incorporated and is situate within the Common- wealth. The Council may make such regulations governing applications and admission to membership as may be required from time to time.

(2) Every Member shall appoint a person to act as its representative in the manner provided by the Bye-Laws. The representative of a Member may nominate a deputy from time to time by notice in writing to the Secretary, and in these Statutes 'representative of a Member' includes a deputy so nominated.

(3) Any Member may withdraw from the Association upon giving notice under seal to the Secretary in the manner indicated in the Bye-Laws.

(4) Any Member, which ceases to be a University, or to be incorporated, or which is established within a country which ceases to be within the Commonwealth, shall forthwith cease to be a Member.

(5) The rights of a Member shall be suspended upon failure to pay the annual subscription within twelve months of its becoming due and unless the Council otherwise determines shall be restored only upon payment of all arrears of subscription.

(6) In these Statutes the word 'Member' or 'Members' used alone shall not include an Associate Member or Associate Members nor an Additional Member or Additional Members.

Associate Members and Additional Members

2. (1) Subject to the provisions of Article 4 of the Charter of Incorporation the Council may admit such University Colleges and Colleges of Universities as Associate Members and such other institutions of higher education as Additional Members as it may from time to time decide and the Council may for this purpose make such regulations as it deems necessary.

(2) Paragraphs (2) to (5) inclusive of Statute 1 relating to Members shall apply with such modifications as may be necessary and appropriate to an Associate or an Additional Member.

incts, 1 (4)

(3) At no time shall an Associate Member or Additional Member have any right to vote, but it shall have such other privileges and benefits as may be allowed to it by the Council.

Subscriptions

3. Every Member, Associate Member or Additional Member shall pay such minimum annual subscription respectively as may be fixed from time to time by the Association in General Meeting.

Notices

4. A General Meeting shall be called by the Secretary who shall issue notices of such Meeting by post or otherwise not less than twenty-eight days before the Meeting. The accidental omission to give such notice or the non-receipt of such notice by a Member, Associate Member or Additional Member shall not invalidate the proceedings of any Meeting.

Meetings of Members

The Annual General Meeting

5. (1) The Annual General Meeting of the Association shall be held once in every year, at which the business to be transacted shall include the consideration of the accounts, the reports of the Council and of the Auditors, and the election of members of the Council as requisite. Any representative of a Member desiring to bring any matter or proposal before the Annual General Meeting shall give fourteen days prior written notice thereof to the Secretary.

Quinquennial General Meeting

(2) A General Meeting of the Association shall be held during the progress of each Quinquennial Congress of the Universities of the Commonwealth or within seven days before the commencement of or within seven days after termination of that Congress.

Special General Meetings

(3) The Council may, whenever it thinks fit, and it shall upon a requisition made in writing and signed by representatives of not less than one-tenth of the Members having at the date of the requisition a right to vote at General Meetings convene a Special General Meeting. The Secretary shall at any time when required by the Chairman, or in his absence by the Vice- Chairman, summon a Special General Meeting. If upon requisition the Council shall fail to convene or the Secretary to summon a Special General Meeting within 21 days of receipt of the requisition then a Special General Meeting to be held within 3 months may be convened by not less than half of the requisitionists.

Chairman of General Meetings

(4) The Chairman of the Association shall be the chairman of all General Meetings and Council Meetings; in his absence the Vice-Chairman shall preside but, neither be present, then the representatives of Members present shall choose some one of their number to be chairman of such Meeting.

Quorum

(5) At every General Meeting ten representatives of Members present in person at the commencement of business and entitled to vote shall be a quorum. If, within half-an-hour from the time appointed for the Meeting a quorum is not present, the Meeting if convened upon the requisition of rep- resentatives of Members shall be dissolved. In any other case, it shall be adjourned to a place and a date not earlier than two weeks nor later than one month from the date of the original Meeting as may be fixed by the chairman of such Meeting. If at such adjourned Meeting a quorum is not present within half- an-hour from the time appointed for the Meeting, then the representatives of Members present, entitled to vote and being five or more, shall be a quorum.

Adjourned Meetings

(6) The chairman of any Meeting may, upon the resolution of that Meeting, adjourn it from time to time and from place