24.1
Guidance on the procedure for submission of recommendations
is contained in a memorandum issued by Protocol Department
in November 1974.
24.2
About a month before the date of publication of the Birthday
or New Year Honours List, Governors are notified by
confidential telegram of the names of those proposed for the
submission for awards. On receipt of this telegram,
Governors should forthwith approach the persons concerned
and ascertain whether the honours would be agreeable to
them: and at the same time warn them that the matter must be
kept strictly confidential until the official announcement
is made. As soon as their replies are received, the
Secretary of State should be notified by Confidential
telegram.
24.3 The "sounding" process applies only to appointments to the
Civil Division of an Order. Persons recommended
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24.4
24.5
in a
particular Territory but who hope, for whatever reason, to
be elsewhere when the time comes for sounding are contacted
by Protocol Department. Foreign nationals and citizens of
Commonwealth countries of which The Queen is not Head of
State and not normally sounded.
Persons nominated for medals whether for gallantry or for
meritorious service are not sounded.
In consequence the Governor will not know the complete result of his recommendations until he is informed by telegram about six days before publication in the London
Gazette.
24.6
Delivery of the insignia of orders and of decorations and medals in a Dependent Territory is carried out by the
Governor on behalf of The Queen and by Her Majesty's
Command, by way either of investiture or presentation as
appropriate. "Investiture" is the act of placing the ribbon bearing the badge of an order over
of an order over the shoulder or round the
neck or of pinning the badge on the left side of the coat.
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