TNAG-2355-FCO40-3426-Visit-by-Douglas-Hurd--Secretary-of-State-for-Foreign-and-Co-1991 — Page 189

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161557

MDHOAN 733

PA AND THE COI CORRESPONDENT SHOULD BE ACCOMMODATED AT THE SAME

HOTEL.

B)

IF A GUEST HOUSE OR PRIVATE ACCOMMODATION IS SUGGESTED FOR THE WHOLE PARTY, OR FOR SENIOR MEMBERS OF THE PARTY ONLY, THE ACTING HEAD OF NEWS DEPARTMENT, HIS PA AND THE COI CORRESPONDENT SHOULD STILL BE GIVEN HOTEL ACCOMMODATION.

C)

PLEASE SEND DETAILED COSTS OF THE HOTELS SELECTED, SUITE/ ROOM CHARGE, STANDARD BREAKFAST, SERVICE CHARGES AND TAXES.

6.

WORKING ACCOMMODATION

THE PRIVATE OFFICE SHOULD BE SET UP WHEREVER THE SECRETARY OF

STATE IS STAYING. WE SHALL REQUIRE A LARGE TABLE OR DESKS AND

CHAIRS FOR THE TWO PRIVATE SECRETARIES, PLUS TWO TYPING CHAIRS FOR THE TWO PERSONAL ASSISTANTS. ONE OF THE TYPING DESKS SHOULD

BE L-SHAPED TO ACCOMMODATE THE MACHINERY BROUGHT BY THE PRIVATE

OFFICE PERSONAL ASSISTANT. THIS MACHINERY COMPRISES A TOSHIBA COMPUTER/WORD PROCESSOR WITH TWO TERMINALS PLUS SEPARATE PRINT-

OUT AND ALSO A CANON PORTABLE MAINS/BATTERY TYPEWRITER. THE

PERSONAL ASSISTANT TRAVELS WITH A MULTI-SOCKET EXTENSION FOR THIS EQUIPMENT, BUT SHE MAY NEED HELP WITH THE FITTING OF A LOCAL- TYPE PLUG TO THIS EXTENSION. WHERE THE ELECTRICITY SUPPLY IS 110 VOLTS, A STEPDOWN TRANSFORMER IS REQUIRED. PLEASE PROVIDE TWO GOOD ELECTRIC ENGLISH-KEYBOARD TYPEWRITERS FOR THE PRIVATE

OFFICE. THESE SHOULD PREFERABLY BE SELF-CORRECTING GOLFBALL

BOOKFACE TYPE. A BACK-UP MANUAL TYPEWRITER WILL ALSO BE REQUIRED. GENERAL-PURPOSE STATIONERY WITH THE USUAL REQUISITES

SHOULD BE AVAILABLE. A FAST-FEED PHOTO COPIER, PLUS IF POSSIBLE A SMALL LOCKING CUPBOARD, SHOULD BE AVAILABLE. IF YOU NEED TO HIRE OFFICE MACHINERY, PLEASE ADVISE COST. OFFICE SPACE SHOULD ALSO BE MADE AVAILABLE IN THE CHANCERY FOR THE SENIOR ADVISERS IF

REQUIRED.

7. COMMUNICATIONS

A)

TELEGRAMS

CONTINUOUS COMMUNICATIONS COVERAGE (SLEEPING WATCH ACCEPTABLE)

WILL BE REQUIRED THROUGHOUT THE SECRETARY OF STATE'S VISIT.

ISD (0) WILL BE IN TOUCH WITH YOU ABOUT COMMUNICATIONS TIMINGS WHEN THE PROGRAMME HAS BEEN FINALISED.

B)

(I)

TELEPHONES

THE CHANCERY/GOVERNMENT HOUSE SWITCHBOARD WILL NEED TO

OPERATE ON A 24-HOUR BASIS THROUGHOUT THE VISIT. THE PRIVATE OFFICE SHOULD HAVE AN INTERNATIONAL DIRECT DIAL TELEPHONE SO THAT CALLS CAN BE MADE TO AND FROM LONDON WITH LITTLE DIFFICULTY. IF PRACTICABLE, THIS LINE SHOULD BE CAPABLE OF BEING SWITCHBOARD THROUGH TO THE PRIVATE SECRETARY'S BEDROOM AT NIGHT, WITH A MEANS OF TRANSFERRING AND MONITORING CALLS TO THE SECRETARY OF STATE'S

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