CONFIDENTIAL
162433
MDHOAN 9787
THROUGH TO THE PRIVATE SECRETARY'S BEDROOM AT NIGHT, WITH A MEANS OF TRANSFERRING AND MONITORING CALLS TO THE SECRETARY OF STATE'S
THE LATTER REQUIREMENT IS ONLY ESSENTIAL IF COST EFFECTIVE. IF NOT, THE PRIVATE SECRETARY WILL NEED DIRECT-DIAL FACILITIES IN HIS BEDROOM. PLEASE LET US KNOW COSTS.
BEDROOM.
(II)
YOUR ENGINEER SHOULD BE ON HAND FOR THE ARRIVAL OF THE PARTY TO ASSIST IN THE SETTING UP OF THE SECURE-SPEECH DEVICE (BRAHMS) IN THE PRIVATE OFFICE.
C)
PLEASE SEND A LIST OF USEFUL TELEPHONE NUMBERS, IE RESIDENCE, GOVERNMENT HOUSE, GUEST HOUSE, HOTEL ETC AND DIRECT DIAL CODE TO THE UK FROM PLACES TO BE VISITED.
8.
SECURITY
REGULAR SAFEHAND RUNS WITH TELEGRAMS ETC BETWEEN THE COMMUNICATIONS CENTRE AND THE PRIVATE OFFICE WILL BE REQUIRED THROUGHOUT THE VISIT. DO POSTS HAVE BOXES/BRIEFCASES WHICH COULD BE USED FOR THIS PURPOSE? WE PROPOSE TO BRING OUT THREE ROYAL MILITARY POLICE IN CIVILIAN DRESS WHO ARE SECURITY CLEARED TO HANDLE THE SAFEHAND OPERATION AND ALSO HELP WITH BOXES AND BAGGAGE TO AND FROM THE AIRPORT. FOR EASE OF ACCESS, WE USUALLY LEAVE ALL THE DELEGATION'S BOXES AND PAPERS IN THE PRIVATE OFFICE OVERNIGHT AND THIS OFFICE IS THEN GUARDED AT NIGHT BY AN RMP.
TRANSPORT
9.
A)
A PROTECTED CAR IS PREFERRED FOR THE SECRETARY OF STATE. PLEASE LET US KNOW IF THIS CAN BE PROVIDED.
B)
IF YOU OR THE HOST GOVERNMENT ARE UNABLE TO PROVIDE ALL THE NECESSARY TRANSPORT FOR THE PARTY, PLEASE LET US KNOW LIKELY HIRE COST.
C)
AN OFFICIAL STATION WAGON WILL BE NEEDED TO CARRY THE COURIER (PRIVATE OFFICE PA), ONE RMP AND THE CONFIDENTIAL BOXES ON AIRPORT ARRIVAL AND DEPARTURE. SAFEHAND RUNS SHOULD ALSO BE CARRIED OUT IN A MISSION VEHICLE. IT WILL BE NECESSARY TO HAVE AN ALL-NIGHT DUTY VEHICLE FOR EMERGENCIES. WE SHALL ALSO REQUIRE
A TRUCK OR LARGE VAN FOR THE BAGGAGE.
10.
NEWSPAPERS
IF POSSIBLE, WE SHALL ARRANGE FOR COPIES OF UK NEWSPAPERS TO BE AIR FREIGHTED BY COMMERCIAL FLIGHTS. PLEASE LET US KNOW IF THERE IS LIKELY TO BE ANY DIFFICULTY OVER CUSTOMS CLEARANCE.
11.
COI SUMMARY
A COI SUMMARY OF UK AND WORLD EVENTS WILL BE SENT TO THE APPROPRIATE POSTS FOR CIRCULATION TO THE PARTY.
12.
A)
IMMIGRATION CARDS/HOTEL REGISTRATION/PASSES
IF IMMIGRATION CARDS ARE NECESSARY ON ARRIVAL, PLEASE SEND A SUPPLY BAG. WE LIKE TO REGISTER THE HOTEL PARTY BEFORE THEIR ARRIVAL ARE ANY DETAILS, IE PASSPORT NUMBERS, REQUIRED
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