V. Role of the Chairman
The chairman of the first plenary will be the representative of Poland. The chair thereafter will rotate weekly according to the French alphabetical order.
The chairman of each meeting shall keep a list of speakers and may declare it closed with the consent of the meeting. The chairman shall, however, accord the right of reply to any representative if a speech made following closure of the list makes this desirable.
If any representative raises a point of order during a discussion, the chairman shall give that representative the floor immediately. A representative raising a point of order may not speak on the substance of the matter under discussion.
The chairman shall keep a journal which shall record the date of the plenary, and the names of the chairman of the plenary and of speakers in the plenary. The journal shall be handed from chairman to chairman. It shall be made available only to participants.
VI. Decisions, Interpretative Statements, and Proposals and Related Documents on
Matters of Substance
Decisions on matters of substance shall be attached to the journal. Interpretative statements, if any, shall be attached to the journal at the request of the originator.
Formal proposals and related documents on matters of substance and amendments thereto shall be submitted in writing to the chairman and shall be registered at the request of the originator. They shall be circulated in writing to the participants.
VII.
Financial Issues
The following scale of distribution has been agreed for the common expenses of the negotiation subject to the reservation that the distribution in question concerns only this negotiation and shall not be considered a precedent which could be relied on in other circumstances:
9.95% for
France, Federal Republic of Germany, Italy, Union of Soviet Socialist Republics, United Kingdom, United States of America
Canada
6.25% for
5.0% for
Spain
3-85% for
2.25% for
Belgium, German Democratic Republic, Netherlands, Poland
Czechoslovakia, Denmark, Hungary, Norway
0.85% for
Greece, Romania, Turkey
0.65% for
Bulgaria, Luxembourg, Portugal
0-15% for
Iceland
Payment of contributions by the participants shall be made into a special account of the negotiation. Accounts shall be rendered by the host country in respect of each round or at intervals of 3 months, as appropriate. Accounts shall be expressed in the currency of the host country and shall be rendered as soon as technically possible after the termination of a billing period. Accounts shall be payable within 60 days of presentation in the currency of the host country.
VIII. Host Country Support
The government of Austria shall provide security and other necessary support services for the negotiation.
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