TNAG-1834-FCO40-2608-Sensitivity-review-of-Hong-Kong-Government-records-1988 — Page 9

Page

;,------

- 5

(5) to

provide facilities for the safe custody

and maintenance of records selected

permanent preservation; and

for

(c)

to make records in its custody available for

official reference and, under approved

conditions, for private research.

9.

The present guidelines and arrangements for the

creation, maintenance, storage, disposal,

storage, disposal, preservation and

Records are

use of public records are not satisfactory.

created and held in some 16 Secreatriat Branches and

over

60 Departments, eacn with its own registry and

sub-registries. There are no uniform standards in respect

of

records ,and

arrangements

are

not centrally

co-ordinated. The current arrangements clearly do not meet

the needs and objectives of a modern records management

system.

10.

The Government is aware of this and of the need to

conduct a comprehensive review of the policy in respect of

records management. It

is planned that this

this review will

start later this year. The longer-term aim of the review

is to put in place a management system for all government

records which would cover their entire 'life cycle'.

Matters dealt with by the review would include the