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PARTY, WHEN HOTEL ACCOMMODATED, ARE LIKELY TO BE GUESTS OF THE HOST GOVERNMENT. IF THIS IS THE CASE WE NORMALLY PREFER TO ACCEPT THE OFFER FOR THE SENIOR OFFICIALS ONLY, IE ADVISERS, PRIVATE SECRETARY, HEAD OF NEWS DEPARTMENT, IN ORDER TO BALANCE OUR RECIPROCITY FOR A VISIT OF THIS KIND: (D) PLEASE SEND COSTS OF THE HOTELS SELECTED, SUITE/ROOM CHARGE, STANDARD BREAKFAST, SERVICE
CHARGES AND TAXES.
5 =
WORKING ACCOMMODATION: THE PRIVATE OFFICE SHOULD BE SET UP WHEREVER THE SECRETARY OF STATE IS STAYING. WE SHALL REQUIRE A LARGE TABLE OR DESKS AND CHAIRS FOR THE TWO PRIVATE SECRETARIES, PLUS TWO TYPING DESKS AND TYPING CHAIRS FOR THE TWO PERSONAL ASSISTANTS. ONE OF THE TYPING DESKS SHOULD BE L-SHAPED TO ACCOMMODATE THE MACHINERY BROUGHT BY THE SENIOR PRIVATE OFFICE PERSONAL ASSISTANT. THIS MACHINERY COMPRISES A TOSHIBA COMPUTER/ WORD PROCESSOR PLUS SEPARATE PRINT-OUT AND ALSO A CANNON PORTABLE MAINS/BATTERY TYPEWRITER. THE PERSONAL ASSISTANT TRAVELS WITH A MULTI-SOCKET EXTENSION FOR THIS EQUIPMENT, BUT SHE MAY NEED HELP PLEASE WITH THE FITTING OF A LOCAL TYPE PLUG TO THIS EXTENSION. PROVIDE TWO GOOD ELECTRIC ENGLISH KEYBOARD TYPEWRITERS FOR THE PRIVATE OFFICE. THESE SHOULD PREFERABLY BE SELF-CORRECTING IBM GOLFBALL BOOKFACE TYPE. A BACK-UP MANUAL TYPEWRITER WILL ALSO BE REQUIRED. GENERAL PURPOSE STATIONERY WITH THE USUAL REQUISITES SHOULD BE AVAILABLE. A PHOTOCOPIER PLUS, IF POSSIBLE A SMALL LOCKING CUPBOARD, IS REQUIRED. IF YOU NEED TO HIRE OFFICE MACHINERY, PLEASE ADVISE COST. THE PA TO THE HEAD OF NEWS DEP- ARTMENT WILL ALSO REQUIRE AN ELECTRIC TYPEWRITER IN THE HEAD OF NEWS DEPARTMENT'S SUITE, TOGETHER WITH A SMALL SUPPLY OF GENERAL PURPOSE STATIONERY. OFFICE SPACE SHOULD ALSO BE MADE AVAILABLE IN THE CHANCERY FOR THE SENIOR ADVISERS IF REQUIRED.
7. COMMUNICATIONS: (A) TELEGRAMS: CONTINUOUS COMMUNICATIONS COVERAGE (SLEEPING WATCH ACCEPTABLE) WILL BE REQUIRED THROUGHOUT THE SECRETARY OF STATE'S VISIT. COD WILL BE IN TOUCH WITH YOU ABOUT COMMUNICATIONS TIMINGS WHEN THE PROGRAMME HAS BEEN FINALISED: (B) TELEPHONES: (I) THE CHANCERY GOVERNMENT HOUSE SWITCHBOARD WILL NEED TO OPERATE ON A 24-HOUR BASIS THROUGHOUT THE VISIT. THE PRIVATE OFFICE SHOULD HAVE AN INTERNATIONAL DIRECT DIAL TELEPHONE SO THAT CALLS CAN BE MADE TO AND FROM LONDON WITH LITTLE DIFFICULTY. IF PRACTICABLE THIS LINE SHOULD BE CAPABLE OF BEING SWITCHED THROUGH TO THE PRIVATE SECRETARY'S BEDROOM AT NIGHT, WITH A MEANS OF
TRANSFERRING AND MONITORING CALLS TO THE SECRETARY OF STATE'S BEDROOM. THE LATTER REQUIREMENT IS ONLY ESSENTIAL IF COST EFFECTIVE. IF NOT, THE PRIVATE SECRETARY WILL NEED DIRECT DIAL FACILITIES IN HIS BEDROOM. PLEASE LET US KNOW COSTS: (II) YOUR
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