TNAG-1655-FCO40-2303-Hong-Kong-and-the-Customs-Co-operation-Council-(CCC)-1987 — Page 34

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Rule 11

The accounts

III/7

(a) The Secretary General shall maintain such accounting records

as are necessary and shall submit annual accounts showing for the financial year to which they relate :

(i)

the income and expenditure of all funds and accounts;

(ii)

the state of appropriations, including:

I. the original budget appropriations;

II. the appropriations as modified by any transfers;

III. any other credits;

IV. the amounts charged against those appropriations

and/or other credits;

(iii) the assets and liabilities of the Council.

He shall also give such other information as may be appropriate to indicate the financial position of the Council.

(b) The annual accounts and the accounting records of the Council

shall be presented in Belgian francs.

(c) Appropriate separate accounts shall be maintained for all

trust funds and reserve and special accounts.

(d) The annual accounts shall be submitted by the Secretary

General to the Auditors not later than 1 February immediately following the end of the financial year.

Rule 12

-

Internal control

(a) The Secretary General shall :

(i)

(ii)

establish detailed financial rules and procedures in order to ensure effective financial administration and the exercise of economy;

cause an accurate inventory to be kept of all capital acquisitions and all supplies purchased and used;

(iii) render to the Auditors with the accounts a statement

as at 30 June of each year showing the supplies in hand and the assets and liabilities of the Council;

(iv)

cause all payments to be made on the basis of supporting vouchers and other documents which ensure that the services or goods have been received, and that payment has not previously been made;

July 1973.