ACTION LIST
MINISTERIAL VISITS (other than Secretary of State)
Item
Visits proposed
Action
Geographical Departments check with Protocol Department that funds are available. If possible, visits should be included in annual estimates. Protocol Department calculate likely expenditure on Minister + 2 (normally PS and one adviser)
Composition of Party
Travel
In accordance with the Minister's Handbook, usual authority obtained from Secretary of State, via Private Secretary, for all members of party.
a)
Private Secretaries have delegated
authority to arrange
b)
travel by scheduled
services.
Outs" are copied by
c)
BA to Protocol
Department for
information and
security clearance.
For travel by
d)
Concorde/charter
flights, or to upgrade
normal class of travel,
Private Secretary must consult Protocol
e)
Department.
Visas
Health
Requirements
At request of PS, BA Implant prepare itinerary (with alternatives where appropriate).
When itinerary has been agreed, PS books seats through BA.
2/3 working days before
departure, Protocol Department issue warrants to BA and collect, check and deliver tickets to all members of party.
Local purchase of air/train/ferry etc tickets or (very exceptionally) hire of cars authorised to Posts by Protocol Department.
Transport in UK arranged by PS/ members of party.
Protocol Department obtain visas through Passport Office.
Protocol Department inform PS and members of party about inoculations etc required.
SMWAAN
/VIP Lounge
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