TNAG-1445-FCO40-1929-Constitutional-development-in-Hong-Kong-1986 — Page 59

2)

PUBLIC OPINION SURVEYS:

THE SURVEY OFFICE SHALL TAKE NOTE OF SUCH PROFESSIONAL SURVEYS AS MAY BE CONDUCTED ON THESE MATTERS.

3) CONFIDENTIALITY: DOCUMENTS IN RESPECT OF WHICH CONFIDENTIAL- ITY HAS BEEN REQUESTED BY THE CONTRIBUTOR SHALL BE TREATED ACCORD- INGLY AND WITHIN THREE MONTHS AFTER THE REPORT OF THE SURVEY OFFICE HAS BEEN SUBMITTED TO THE GOVERNOR, SHALL BE DESTROYED.

4) MEDIA REPORTS:

THE SURVEY OFFICE SHALL MONITOR VIEWS AS REPORTED IN THE MEDIA, TO THE EXTENT THAT THESE COMPLEMENT, AND DO NOT DUPLICATE OTHER SUBMISSIONS.

5) SIGNATURE CAMPAIGNS AND SIMILAR DOCUMENTS: THE SURVEY OFFICE SHALL TAKE ESPECIAL CARE IN ITS TREATMENT OF SUCH DOCUMENTS, AND WHEN APPROPRIATE COMMENT UPON THE SOURCE AND METHOD OF COMPILATION OF SUCH DOCUMENTS AND THE LIKELIHOOD OF THEIR DUPLICATING THE RECORDING OF VIEWS EXPRESSED ELSEWHERE.

6) THE REPORT: SHALL, INTER ALIA, INCLUDE FACTUAL SUMMARIES OF OPINIONS EXPRESSED IN THE FOLLOWING CATEGORIES:

(1) DEBATES, MINUTES AND SUBMISSIONS, IN THE DISTRICT BOARDS, THE URBAN COUNCIL, THE REGIONAL COUNCIL, AND THE LEGISLATIVE COUNCIL:

(11) THE WRITTEN SUBMISSIONS OF OTHER STATUTORY AND NON- STATUTORY BODIES, WITH THEIR MEMBERSHIP, FUNCTIONS AND OBJECTIVES NOTED:

(111) THE WRITTEN SUBMISSIONS OF GROUPS AND ASSOCIATIONS, WITH THEIR MEMBERSHIP, FUNCTIONS AND OBJECTIVES NOTED:

(IV) THE WRITTEN SUBMISSIONS OF INDIVIDUALS WHO DO REQUEST CONFIDENTIALITY:

ASSISTANCE FROM GOVERNMENT DEPARTMENTS

15.

GOVERNMENT DEPARTMENTS AND AGENCIES WILL BE SEPARATELY INSTRUCTED TO RENDER ALL SUCH ASSISTANCE BY WAY OF STAFF SUPPORT, DOCUMENTS AND IN ANY OTHER WAY, AS THE SURVEY OFFICE MAY REQUEST.

PUBLICITY

16. A PRESS RELEASE WILL BE ISSUED WHEN THE SURVEY OFFICE IS CREATED AND HONG KONG MONITORS APPOINTED, SETTING DETAILS OF THEIR TERMS OF REFERENCE. THE MEDIA WILL INEVITABLY SEEK INTERVIEWS WITH ITS STAFF. WHILE IT WOULD BE FOR THE SURVEY OFFICE TO DECIDE HOW TO RESPOND, THE MOST APPROPRIATE AND EFFECTIVE ARRANGEMENT WOULD BE AN INITIAL PRESS CONFERENCE. THEREAFTER THE SURVEY OFFICE SHOULD AVOID MEDIA CONATCTS, EXCEPT FOR THE PURPOSE OF PUBLICISING ITS FUNCTIONS: IT SHOULD NOT: FOR EXAMPLE, DISCLOSE OR COMMENT ON THE CONTENTS OF SUBMISSIONS OR THE BALANCE OF OPINION ON ISSUES.

NOTICE TO THE CHINESE

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