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THERE IS LIKELY TO BE A PRESS PARTY TRAVELLING ON THE S/S'S
AIRCRAFT PERHAPS NUMBERING UP TO 10. WE WILL NOT HAVE NAMES
UNTIL MUCH NEARER THE TIME. YOU MAY HOWEVER WISH TO MAKE
PROVISIONAL BOOKINGS FOR THEM IN A CONVENIENT HOTEL WITH GOOD
TELEX FACILITIES. IF MEMBERS OF THE OFFICIAL DELEGATION ARE IN
A HOTEL IT IS ADMINISTRATIVELY EASIER FOR THE PRESS TO BE IN THE
SAME ONE BUT ON A DIFFERENT FLOOR. THE PRESS WILL BE RESPONSIBLE
FOR THEIR OWN BILLS. REQUIREMENTS FOR TRANSPORT FOR THE PRESS
PARTY WILL FOLLOW, BUT WE SHOULD THINK IN TERMS OF MINI-BUSES.
6. LIVING ACCOMMODATION
GRATEFUL TO KNOW WHERE IT IS PROPOSED THAT THE SECRETARY OF STATE
AND OTHER MEMBERS OF THE PARTY SHOULD STAY. IN THE SAME
ACCOMMODATION AS SECRETARY OF STATE (?A GUEST HOUSE) SHOULD BE
AT LEAST ONE PRIVATE SECRETARY (IF POSSIBLE TWO) ONE DETECTIVE,
AND IF POSSIBLE ONE PA. THE HEAD OF NEWS DEPARTMENT SHOULD IF
POSSIBLE BE ACCOMMODATED IN THE PRESS HOTEL WHERE A SUITE SHOULD
BE RESERVED FOR HIM. HIS PA SHOULD BE IN THE SAME HOTEL. PLEASE
LET ME HAVE DETAILS OF HOTELS SELECTED, INCLUDING COST OF SUITE/
SINGLE ROOM AND MEALS.
7. WORKING ACCOMMODATION
A ROOM FOR USE AS A PRIVATE OFFICE WILL BE NEEDED WHEREVER
SECRETARY OF STATE IS STAYING.
४.
COMMUNICATIONS.
(A) TELEGRAMS
A 24 HR COMMUNICATIONS SERVICE WILL BE REQUIRED (SLEEPING WATCH
IS ACCEPTABLE DURING SILENT HOURS). COD WILL BE IN TOUCH WHEN
TIMINGS AND OTHER DETAILS ARE FINALIZED. A DS9(C) WILL TRAVEL
WITH THE PARTY TO GIVE ASSISTANCE AT RADIO POSTS.
(B) THE CHANCERY TELEPHONE SWITCHBOARD SHOULD ALSO BE MANNED
CONTINUOUSLY DURING THE VISIT.
(C) THERE SHOULD BE A TELEPHONE IN THE PRIVATE OFFICE WHEREVER
IT IS LOCATED (DIRECT DIAL OR A LINE OFF THE CHANCERY SWITCH-
BOARD) AND A SIMILAR TELEPHONE IN THE PRIVATE SECRETARY'S BED-
ROOM WITH A SWITCH-THROUGH FACILITY TO THE SECRETARY OF STATE.
SECURITY
9.
(A)
SAFEHAND BOXES AND KEYS WILL BE BROUGHT OUT ON THE VC10.
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