TNAG-1150-FCO40-1430-Relations-between-Hong-Kong-and-the-European-Community-1982 — Page 13

CONFIDENTIAL

ANNEX C

INSTRUCTIONS ABOUT FOR MAT

All briefs should be laid out in the same way with a top page in accordance with the specimen layout at Annex D. Those preparing briefs should pay particular attention to ensuring that the following instructions are fully observed:

Content

(a)

(b)

(c)

Layout

(d)

(e)

(£)

Briefs should be concise. Each brief should if possible be no more

than four sides long.

The main body of each brief should comprise two sections, a concise

list of Points to Make, followed by a factual Background section which distinguishes clearly between inforination which can be freely used and information which should not be disclosed.

Briefs should be complete and self-contained with all the information

required on that particular subject. Briefs should not be divided into separate self-contained sub-sections.

Briefs should be typed in double spacing, using both sides of the paper.

Pages should be numbered at the foot of each page.

As shown in the specimen at Annex D, the top page only of each brief should contain the following details: the symbol and number of the brief in the top left-hand corner (e. g. PMVY(82) 10) with the date of circulation below: a copy number in red at the top right-hand corner; the visit heading; the title of the brief (in capitals) and the name of the Department responsible.

At the foot of the last page and on the left-hand side, briefs should bear

the name of the originating Government Department and the date of origin,

Reproduction

(g)

Briefs should be reproduced throughout on white paper, with each page

bearing a security classification at top and bottom (as in Annex D). Care should be taken that the reproduction method employed results in clear readable copies.

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CONFIDENTIAL