VOLUME 80
38
6.5.5
39
6.10
40.
6.13
41
6.18
42
Vol 63
2.12
(ANNEX 2) Item 8 (COMMERCIAL)
When were the subject files last weeded? January/February 1981
Is any record being kept of inward and outward correspondence?
Yes
How is the Outfile maintained and when is it destroyed?
Is a continuous Name and Keyword Index maintained in the Commercial Registry?
Kept in monthly folders and destroyed as they become 6 months old.
Yes
Is a central contacts index kept as instructed by DSP?
Are two-fold docket slips used?
No because changes are too frequent. But Information Officer keeps biographical notes on key personalities.
43
Vol 53
7.7
Is a potential agents index maintained?
Yes
44
Yol 53
7.5
Is an index of established agencies
Yes
kept alphabetically by names of UK
principals and commodities?
Are the standard coloured dockets used?
Yes
45
Are all entries in indexes dated?
Yes
45
Are any indexes maintained for which DSP does not provide?
No
47
6.5.4
48
5.3.4
What are the arrangements for dealing with classified papers on commercial and economic subjects?
What systent is operated for ephemeral correspondence?
Filed in classified annexes in the Confidential Registry.
Kept in monthly folders and recorded in keyword index (if appropriate) and destroyed after 2 years.
July 1980
72
AL/6
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