TNAG-0843-FCO40-1053-Visit-of-Lord-Carrington--Secretary-of-State-for-Foreign-and-1979 — Page 111

CONFIDENTIAL

ANNEX B

INSTRUCTIONS ABOUT FORMAT

All briefs should be laid out in the same way with a top page in accordance with the specimen layout at Annex C. Those preparing briefs should note the following:-

(a) Briefs should be concise.

(b)

(c)

(a)

(e)

(f)

(g)

(h)

more than four sides long.

Each brief should if possible be no

The main body of each brief should comprise two sections, a

concise list of Points to Take, followed by a factual Background section which distinguishes clearly between information which can be freely used and information which should not be disclosed.

Briefs should be complete and self-contained with all the information required on that particular subject. Ariefs should not be divided . into parats self-contained sub-sections.

Briefs should be typed in double spacing, using both sides of the

paper. Pages should be numbered at the foot of each page.

The top page only should bear the symbol and number of the brief in

the top left-hand corner (e. g PMVR(79) 13), with the date of production below; a copy number in the top right-hand corner; and the visit heading, the title of the brief (in capitals) and the name of the Department responsible (as in Annex C).

Briefs should bear at the foot of the last page, on the left-hand side,

the name of the originating Department and the date of origin.

I late developments require a brief to be amended or updated, an

addendum should be prepared. It should be set out in the standard way with the brief number (e.g. PMVR(79) 13 Addendum) and title to which it relates at the top of the front page. The Private Secretary to the Secretary of the Cabinet should be informed when an addendum is in preparation.

Additions to the list of briefs in Annex A require the authorisation

of the Private Secretary to the Secretary of the Cabinet.

CONFIDENTIAL