TNAG-0795-FCO40-999-Policy-of-Government-of-Hong-Kong-on-education-1978 — Page 55

APPENDIX 11

Non-Recurrent Grants (Furniture and Equipment)

Furniture and Equipment Grants for items costing 4,000 or above

1.

Requests for grants towards the cost of new furniture and equipment or

for repairs and replacements of existing items of furniture and equipment

costing 2,000 or more, must be submitted to the Education Department on the

form shown at Appendix 25 not later than the date prescribed by the Director

each year, so that the requests may be considered by the Education Department

for inclusion in the following year's Draft Estimates.

2.

Requests for grants in respect of new itens of furniture and equipment,

which have not been included in the Estimates, will not normally be considered

unless they are of an emergency or unforeseen nature.

3.

Schools will be advised normally at the beginning of each financial

year of the items in respect of which grants have been approved and tenders

should then be called for as soon as possible. Schools should seek separate

tender from not less than five different suppliers normally selected from the

standard list of suppliers issued by the Education Department. Tenders should be sought by using the standard letter shown at Appendix 21, and the tender

form at Appendix 22. Two copies of the tender form should be prepared and

provided to each supplier invited to tender. The suppliers invited to tender should be given full specifications of the required furniture/equipment and,

whenever possible,samples should be provided or shown to the suppliers so that

they may be certain of the type and finish of the item required, particularly

where furniture is concerned. The closing date for submission of tenders must

also be clearly specified in the invitation of tenders.

The original of each tender received should be forwarded to the Education

Department together with two copies of a tender price comparison table in the

form shown at Appendix 23. If it has not been possible to obtain five tenders,

the circumstances should be explained and the names of the firms which declined

or failed to tender should be supplied when forwarding tenders received to the

Education Department is satisfied that items included in tenders are the same

as those approved in Estimates.

5.

Schools will be advised which tender or tendered prices are approved

for grant purposes. No order should be placed with the suppliers until such advice is given by the Education Department.

/6......