412,145 and
31st March,
nillion) ference
!
7.458
16.341
0.111
0.485
0.397
0.571
0.006
23.371
n approved
detail the
ollows that
› organiza- iliar to the
iment of a zation the f Account- >ment and
controlled needed by : technical
nge Fund, is branch. ns due by
(c) Establishment Branch
The monthly payroll for all Civil Servants is prepared by the Computer Division of the Accounting Services Branch. The Establishment Branch is responsible to ensure that changes to the information stored on computer files concerning salaries and related matters, whether submitted by departments or initiated in the Treasury, are in accordance with established regulations and pay scales and have received due authority before submission to the Computer Division. The work of the Branch includes the processing of overtime claims, allowances, advances for a variety of purposes and their recovery and deductions for rent, water, pension scheme contributions and various other charges. The Passages Section handles the booking and payment of passages for officers on duty and study visits or who are travelling on leave with their families, it also checks and processes the various allowances or claims arising therefrom. The Pensions Section is responsible for calculating pensions and gratuities and for making arrangements locally and overseas for the payment of pensions, which have been prepared by the Computer Division. The Education Allowances Section deals with the processing of applications and claims for local and overseas education allowances.
(d) Accounting Services Branch
This branch is charged with supervising and reviewing the accounting operations of the Government and ensuring that a proper and efficient system of account is established in every department. It examines payments, other than personal emoluments and pensions, to ensure that each payment is covered by proper authority and, with certain exceptions, examines revenue receipts to ensure that departments have correctly assessed and collected the various fees and charges due and brought them to account. The Accounting Services Branch is also responsible to see that proper provision is made for the safe keeping of all public monies, stamps, securities and other valuables and for carrying out surprise inspections of the operation and security of Government offices where cash transactions occur.
The branch is available to all departments for advice on accounting and costing matters and assistance in the design of accounting systems and procedures; an associated function is the responsibility for the design of all accounting forms. It also appraises the accounts of organisations with which Government has cost sharing arrangements to ensure that charges are in accordance with the underlying contracts and agreements.
The Computer Division of the branch at present processes Rates, Property Tax, Pensions and the payroll for the entire Civil Service.
25. The Treasury is responsible for the day to day accounting transactions of the Exchange Fund which, under the control of the Financial Secretary, is used for the purpose of regulating the exchange value of the currency of Hong Kong. The department is also responsible for the purchase and sale of one cent notes and coins in the denomination of $2, $1, 50 cents, 20 cents, 10 cents and 5 cents and for the maintenance and safe custody of adequate stocks of these currency units. Senior officers of the Treasury are called upon to give advice with regard to the practical aspects of policy decisions affecting expenditure or the receipt of moneys, and to assist in the formulation of procedures for carrying them out.
26. The following statistics have been selected to give a rough indication of the volume of Treasury business in 1975/76:
> $8,579.2
1975/76
1974/75
Increase Decrease
overseas. se to earn
(a) Disbursements of public money in cash and through banking accounts
hich stem
operated by the Treasury
$8,579,2 m
$7,748.6 m
+
$830.6 m
10.72%
(b) Revenue collected
$2,391.6 m
$2,173.3 m
+
$218.3 m
10.04%
+
(c) Number of demand notes issued
2.3 m
1.9 m
+
0.4 m
21.05%
(d) Number of receipts issued
3.8 m
3.4 m
+
0.4 m
11.76%
the main-
(e) Number of salary, salary advances and
pension payments processed
1.4 m
1.4 m
imates. It
nsible for
accounts ¡yment at artments, nch. The oceedings he Fixed Kowloon
(g) Number of payments received through
the post
(h) Number of payments made to
individuals, firms and companies
(ii) Weight
(j) Number of files maintained in the
central registry
(k) Cash and internal control surveys in
other departments
(f) Number of bills, claims etc. examined
and passed for payment
1.4 m
1.2 m
+
0.2 m
16.67%
940,000
903,000
+ 37,000
4.10%
235,000
235,000
(i) Coins sold: (i) Number
135.0 m 737.8 tons
62.1 m
377.6 tons
+
72.9 m
117.39% 360.2 tons 95.39%
210,000
205,000
+- 5,000
2.44%
296
314
18
5.73%
23
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