TNAG-0277-FCO40-313-Visits-of-Ministers-from-UK-to-Hong-Kong-1970 — Page 58

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Mr Hillman

DEPARTMENTAL NOTICE

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MINISTERIAL VISITS COMMITTEE

23 July at 3.30 p.m.

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The Committee will hold its next meeting on Thursday,

Departments are asked to ensure, wherever possible, that any submissions they may be preparing on ministerial visits overseas reach the appropriate member of the Committee in time for the meeting. Where it is not possible to subit a final recommendation by that time, members of the Committee will be glad to receive interim briefing. I should be grateful to receive copies of all submissions and briefs.

3. I should also be grateful if I might be informed by mid day on Monday, 20 July of the gist of any new proposals and of any developments on proposals considered before the General Election; this is to enable me to prepare the Committee's agenda. Copies of submissions to members of the Committee will be more than sufficient if they are ready by 20 July; if they are not, I hope I may be given an outline of what is proposed by telephone by that time. It would also be of assistance to me if I could be informed

of nil returns.

4. I have, in addition, been asked to inform the Committee of any incoming visits which might necessitate Foreign and Commonwealth Office Ministers remaining in London. This is to help the Committee to ensure that there is an adequate complement of Ministers in the Office at all times. I should be very grateful if Departments would let me know of any new visits by 20 July.

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J. HILLMAN

Secretary)

PROTOCOL AND CONFERENCE DEPARTMENT

FOREIGN AND COMMONWEALTH OFFICE, S.W.1.

26 June, 1970.

DISTRIBUTION

Permanent Under-Secretary Deputy Under-Secretaries

Assistant Under-Secretaries

Heads of Departments Private Secretaries

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