XN000022-1984-07-23 — Page 12

11

MONDAY, JULY 23, 1984

PROCESS NO. 6

ON THE BASIS OF THE FINALISED LAYOUT PLANS, THE ARCHITECTURAL OFFICE PREPARES A ROUGH INDICATION OF COST OF THE PROJECT (RIC). IT IS ONLY AT THIS STAGE THAT A MORE RELIABLE ASSESSMENT OF COST CAN BE WORKED OUT AFTER THE EXACT FACILITIES TO BE PROVIDED ARE DETERMINED. WHERE THE SITE PROBLEMS ARE THOUGHT TO BE LIKELY AN INVESTIGATION HAS TO BE CARRIED OUT TO ASCERTAIN THE EXTENT OF GEOTECHNICAL OR SITE FORMATION WORK AND THE POSSIBLE FINANCIAL IMPLICATION BEFORE THE RIC IS FINALISED.

PROCESS NO, 7

THE LAYOUT PLAN AND RIC ARE THEN SUBMITTED TO THE RELEVANT SELECT COMMITTEES AND THE STANDING COMMITTEE OF THE WHOLE COUNCIL FOR APPROVAL.

PROCESS NO. 8

THEREAFTER, THE ARCHITECTURAL OFFICE PREPARES DETAILED WORKING DRAWINGS, COST ESTIMATE, TENDER AND CONTRACT DOCUMENT, PRIOR TO THE INVITATION OF TENDER, APPROVAL IS TO BE SOUGHT AGAIN FROM THE COUNCIL IF THE COST ESTIMATE EXCEEDS THE RIC, TENDER IS THEN GAZETTED. IF THE CONTRACT SUM EXCEEDS THE PROJECT ESTIMATE FURTHER APPROVAL FROM THE COUNCIL IS REQUIRED BEFORE AWARD OF CONTRACT. WORK ON SITE THEN PROCEEDS UNTIL CONSTRUCTION IS COMPLETED.

FOLLOWING TODAY'S BRIEFING BY MISS SHUM, THE CENTRAL AND WESTERN DISTRICT BOARD AGREED TO ENDORSE THE COUNCIL'S CAPITAL WORKS PROGRAMME FOR THE DISTRICT WITH SOME AMENDMENTS.

A COUNCIL SPOKESMAN POINTED OUT THAT WHILE THE COUNCIL WAS GLAD TO CONSULT ALL OF THE URBAN DISTRICT BOARDS CONCERNING THE COUNCIL'S CAPITAL WORKS PROGRAMME FOR EACH INDIVIDUAL DISTRICT AND TRIED ITS UTMOST TO TAKE INTO ACCOUNT THE ADVICE OF THE BOARDS THE FINAL SAY STILL RESTED WITH THE COUNCIL. WHICH WAS ULTIMATELY RESPONSIBLE FOR THE DISBURSEMENT OF PUBLIC FUNDS UNDER ITS CHARGE IN THE CAPITAL WORKS PROGRAMME.

/12.