XN000022-1980-07-23 — Page 9

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WEDNESDAY, JULY 23, 1980

+UNDER THIS ARRANGEMENT, A SMALL AGENCY WHICH DEPENDS HEAVILY ON THE LOTTERIES FUND FOR RECURRENT EXPENSES WOULD HAVE DIFFICULTIES IN MEETING ITS BILLS,+ HE NOTED.

PROCEDURES WERE RECENTLY CHANGED TO OVERCOME THIS PROBLEM THE GRANT OF EACH QUARTER IS NOW PAID TO AN AGENCY AT THE BEGINNING OF THAT QUARTER WITHOUT WAITING FOR THE AGENCY'S STATEMENT OF ACCOUNT AND ANY OVERPAYMENT WILL BE ADJUSTED AGAINST THE STATEMENT OF ACCOUNT IN THE NEXT BUT ONE QUARTER.

+IT IS HOPED THAT THIS NEW ARRANGEMENT WILL ENABLE VOLUNTARY AGENCIES TO HAVE SUFFICIENT FUNDS IN HAND TO DEFRAY RECOGNISED EXPENDITURE IN RESPECT OF THEIR EXPERIMENTAL PROJECTS,+ HE SAID.

THE FUND, MR LEE SAID, IS THE MAIN FINANCIAL SOURCE OF ASSISTANCE FOR CAPITAL PROJECTS OF A SOCIAL WELFARE NATURE.

HE SAID THAT WHEN A CAPITAL GRANT WAS APPROVED, THE VOLUNTARY AGENCY WOULD BE NOTIFIED AND AT THE SAME TIME ASKED TO CALL FOR TENDERS.

FOR BUILDING WORKS, HE SAID IT WAS ADVISABLE FOR THE AGENCY TO FORWARD THE SPECIFICATIONS AND TENDER DOCUMENTS FOR CLEARANCE WITH THE PRINCIPAL GOVERNMENT ARCHITECT BEFORE TENDERS WERE

INVITED.

FOR FURNITURE AND EQUIPMENT, THE VOLUNTARY AGENCY SHOULD FORWARD A LIST OF REQUIREMENTS FOR APPROVAL BEFORE CALLING FOR TENDERS.

+RELEASES FROM THE APPROVED GRANT WHILE BUILDING WORK IS IN PROGRESS OR FOR FURNITURE AND EQUIPMENT SUPPLIED WILL BE IN THE FORM OF REIMBURSEMENTS, I.E. AGAINST RECEIPTED BILLS, OR ADVANCE PAYMENTS AGAINST ARCHITECT'S CERTIFICATES OR SUPPLIERS' INVOICES,+ MR LEE SAID.

HE ADDED, INTERIM PAYMENTS FOR BUILDING WORKS ARE NORMALLY PAID WITHIN THREE WEEKS AND FINAL PAYMENTS CAN BE MADE IN SIX WEEKS IF ALL THE NECESSARY INFORMATION AND DOCUMENTS ARE AVAILABLE IN THE FINAL ACCOUNT. +

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