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the Controller of Stores will not deal with a requisition which is not signed by an officer specially authorized to do so. It is worthy of note that the Director of Public Works is stated to have delegated eighty-four officers of his department to sign store requisitions.
102. Shing Mun Stores-disposal of.
With reference to paragraphs 116 and 117 of the 1938 Audit Report, it has now been reported that all the plant and tools formerly purchased for use in connection with the Shing Mun Valley Water Scheme have been entirely disposed of.
The proceeds of the sales effected during the year have been credited as follows:-
(a) 31% Dollar Loan
(b) General Revenue
Head 2 Shing Mun Valley Water Scheme. (b) Gorge Dam $61,752.82.
Head 4D. Sales, Sub-head "Shing Mun Construction Surplus Plant", $30,977.10.
103. Statements showing the items disposed of, and the prices realized, have been supplied to Audit; but as in a number of instances plant and stores have been disposed of in bulk a complete reconciliation was not feasible.
104. Petrol Sales.
With regard to paragraph 118 of the previous Audit Report concerning petrol sales; on the instructions of the Governor, the sale of petrol from Government filling-stations for use in privately owned vehicles was discontinued at the end of the year.
105. Government Motor Vehicles.
With reference to paragraph 119 of the 1938 Audit Report, which referred to the use of and the records maintained in respect of Government owned motor vehicles, a circular was issued by Government warning officers that a stricter view would be taken in future of the circumstances in which the use of this means of transport would be regarded as justifiable, particularly in the case of officers in receipt of conveyance allowances. It also stated that officers would be called upon to pay for any improper use of Government vehicles.
106. In order to facilitate departmental control and to assist Audit in maintaining a more effective check on the use of Government vehicles and on fuel issues, improved forms of log books and motor car dockets, prepared by Audit, were approved by Government and are being brought into use by all departments maintaining motor vehicles. The former were designed so as to be suitable for general use and will replace the various types of log books which are now used by departments.
107. Central Stores (Unallocated). Maximum stock for.
The Secretary of State in his despatch No. 453 of 30th November, 1939, approved of the standard stock of stores held by the Stores Department being raised to $1,000,000, on the understanding that the position would be reviewed from time to time, and that if this maximum should prove to be in excess of the Colony's requirements the fact should be reported to him.
108. Stock Cards—use of.
The use of Stock Cards by the Stores Department which was criticized in paragraph 129 of the previous Audit Report, was discontinued on 30th June, 1939. The posting into the ledgers is now carried out direct from the receipt and issue vouchers, with, it is understood, entirely satisfactory results. This is, in the opinion of Audit, a more straightforward method, and has many advantages over the former indirect system of recording store transactions.
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the Controller of Stores will not deal with a requisition which is not signed by an officer specially authorized to do so. It is worthy of note that the Director of Public Works is stated to have delegated eighty-four officers of his department to sign store requisitions.
102. Shing Mun Stores-disposal of.
With reference to paragraphs 116 and 117 of the 1938 Audit Report, it has now been reported that all the plant and tools formerly purchased for use in connection with the Shing Mun Valley Water Scheme have been entirely disposed of.
The proceeds of the sales effected during the year have been credited as follows:-
(a) 31% Dollar Loan
(b) General Revenue
Head 2 Shing Mun Valley Water Scheme. (b) Gorge Dam
$61,752.82.
Head 4D. Sales, Sub-head "Shing Mun Construction Surplus Plant", $30.977.10.
103. Statements showing the items disposed of, and the prices realized, have heen supplied to Audit; but as in a number of instances plant and stores have been disposed of in bulk a complete reconciliation was not feasible.
104. Petrol Sales.
With regard to paragraph 118 of the previous Audit Report concerning petrol sales; on the instructions of the Governor, the sale of petrol from Government filling-stations for use in privately owned vehicles was discontinued at the end of the
year.
105. Government Motor Vehicles.
With reference to paragraph 119 of the 1938 Audit Report, which referred to the use of and the records maintained in respect of Government owned motor vehicles, a circular was issued by Government warning officers that a stricter view would be taken in future of the circumstances in which the use of this means of transport would be regarded as justifiable, particularly in the case of officers in receipt of conveyance allowances. It also stated that officers would be called upon to pay for any improper use of Government vehicles.
106. In order to facilitate departmental control and to assist Audit in main- taining a more effective check on the use of Government vehicles and on fuel issues, improved forms of log books and motor car dockets, prepared by Audit, were approved by Government and are being brought into use by all departments main- taining motor vehicles. The former were designed so as to be suitable for general use and will replace the various types of log books which are now used by depart-
ments.
107. Central Stores (Unallocated). Maximum stock for.
The Secretary of State in his despatch No. 453 of 30th November, 1939, approved of the standard stock of stores held by the Stores Department being raised to $1,000,000, on the understanding that the position would he reviewed from time to time, and that if this maximum should prove to be in excess of the Colony's requirements the fact should be reported to him.
108. Stock Cards—use of.
The use of. Stock Cards by the Stores Department which was criticized in paragraph 129 of the previous Audit Report, was discontinued on 30th June, 1939. The posting into the ledgers is now carried out direct from the receipt and issue vouchers, with, it is understood, entirely satisfactory results. This is, in the opinion of Audit, a more straightforward method, and has many advantages over the former indirect system of recording store transactions.
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