Petrol Sales.
A (2) 23 -
118. The subsidiary records maintained by the Public Works, Police and Fire Brigade Department etc. in connection with the sale of motor fuel to Government officers were subjected to examination by the Audit Department. Suggestions were made with a view to centralising these issues and thereby reducing the amount of accounting work involved and also for the purpose of facilitating check.
Government Motor Vehicles.
119. The matter of the use of and control exercised in respect of Government Motor Vehicles maintained by the Public Works and certain other Government Departments was made the subject of audit investigation. In the case of the Police and Fire Brigade Departments it was ascertained that the records kept were of a complete and satisfactory nature and that proper departmental control and supervision was being exercised. With regard to Motor Cars maintained by the Public Works Department and the Railway Department the position was however not satisfactory, since the forms used for requisitioning cars and for recording essential details were often incomplete, and further Log Books were not being maintained in respect of each vehicle. The matter is under correspondence.
Use of Government vehicles by officers in receipt of Conveyance Allowances.
120. The use of Government vehicles within the City area by certain officers in receipt of Conveyance or Motor Allowances was recently taken up by Audit in a minute addressed to Government. Queries were also raised where considered necessary.
Boards of Survey on Stores (C.R. 344).
121. In accordance with Colonial Regulation No. 344 the usual annual Boards of Survey, appointed by Government, were held after the close of the year to inspect and report on Government Stores. The surveys were usually reported by the Board as being satisfactory. An Audit enquiry however revealed that the stocks of certain of the smaller Departments and sections of the Medical Department had apparently never been subject to an annual survey. This was brought to the notice of Government and it is assumed action will be taken at the appropriate time.
Survey of Tools and Plant and Office Furniture.
122. In compliance with Allocated Stores Regulations Nos. 145 and 161, departmental surveys were made, by most Government departments, of the office furniture, Equipment and Tools and Plant held on Inventory Charge. Failure by certain Heads of Departments to take this action was brought to the notice of Government. Reports indicating that the surveys have since been made have now been submitted to the Auditor.
Medical Stores.
123. With reference to paragraph 82 of the previous Audit Report, the stores regulations referred to received the approval of Government, and were brought into force. As far as has been ascertained they are proving satisfactory in practice, although the posting of ledgers fell into arrears due, it was alleged, to shortage of staff. This disability has now been remedied.
Petrol Sales.
A (2) 23 -
118. The subsidiary records maintained by the Public Works, Police and Fire Brigade Department etc. in connection with the sale of motor fuel to Govern- ment officers were subjected to examination by the Audit Department. Suggestions were made with a view to centralising these issues and thereby reducing the amount of accounting work involved and also for the purpose of facilitating check.
Government Motor Vehicles,
119. The matter of the use of and control exercised in respect of Government Motor Vehicles maintained by the Public Works and certain other Government Departments was made the subject of audit investigation. In the case of the Police and Fire Brigade Departments it was ascertained that the records kept were of a complete and satisfactory nature and that proper departmental control and supervision was being exercised. With regard to Motor Cars maintained by the Public Works Department and the Railway Department the position was however not satisfactory, since the forms used for requisitioning cars and for recording essential details were often incomplete, and further Log Books were not being maintained in respect of each vehicle. The matter is under correspondence.
l'se of Government vehicles by officers in receipt of Conveyance Allowances.
120. The use of Government vehicles within the City area by certain officers in receipt of Conveyance or Motor Allowances was recently taken up by Audit in a minute addressed to Government. Queries were also raised where considered
necessary.
Boards of Survey on Stores (C.R. 344).
121. In accordance with Colonial Regulation No. 344 the usual annual Boards of Survey, appointed by Government, were held after the close of the year to inspect and report on Government Stores. The surveys were usually reported by the Board as being satisfactory. An Audit enquiry however revealed that the stocks of certain of the smaller Departments and sections of the Medical Department had apparently never been subject to an annual survey. This was brought to the notice of Government and it is assumed action will be taken at the appropriate time.
Survey of Tools and Plant and office Furniture.
122. In compliance with Allocated Stores Regulations Nos. 145 and 161, departmental surveys were made, by most Government departments, of the office furniture, Equipment and Tools and Plant held on Inventory Charge. Failure by certain Heads of Departments to take this action was brought to the notice of Government. Reports indicating that the surveys have since been made have now been submitted to the Auditor.
Medical Stores.
123. With reference to paragraph 82 of the previous Audit Report, the stores regulations referred to received the approval of Government, and were brought into force. As far as has been ascertained they are proving satisfactory in practice, although the posting of ledgers fell into arrears due, it was alleged, to shortage of staff. This disability has now been remedied.
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