Private cash in Government safes.
A (2) 4
27. Audit surveys frequently revealed the presence of private money in Government safes, contrary to Colonial Regulation No. 296. On representation to Government a general Circular was issued warning officers against this practice, and pointing out that it may result in any private cash found in such circumstances being taken on charge as Government property.
Magistrates' Accounts.
28. The existing system of accounting in the Magistrates' offices was considered by Audit to be unsatisfactory, and various suggestions were made to improve it. In order to facilitate check, steps were also taken to establish a system of connecting references between receipts issued and case files. After a certain amount of correspondence the suggestions were agreed to, and were put into force early in the current year.
Passport Office.
29. The records maintained in connection with revenue derived from the issue of Passports and Visas did not provide sufficient safeguard against fraud. As a result of representations special registers have now been brought into use, in which particulars of all transactions are recorded. With a view to facilitating check a system of cross reference between receipts issued, application forms, and registers has also been introduced.
Prison Accounts.
30. Certain improvements to provide for more effective control by means of records to be maintained in respect of jobs done for private individuals, and also on behalf of Government Departments, were suggested by the Audit Department. These have been adopted.
Frauds.
31. The following cases of fraud, other than those reported under the heading "Losses of Public Money" (paragraph 82) came to notice during the year:
(a) A Shroff failed to issue a receipt for a sum of money received by him, and misappropriated the latter. He was dismissed for this and also for another irregularity. No loss fell upon Government.
(b) An Audit surprise inspection of a Government institution disclosed a cash shortage of $184.00. The deficiency was made good, and disciplinary action was taken against the person responsible.
(c) Another shroff failed to issue a receipt for, and bring to account, a sum of $405.00 received by him which was payable to Government. The money was later refunded and he was dismissed the service.
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Private cash in Government safes.
A (2) 4
27. Audit surveys frequently revealed the presence of private money in Government safes, contrary to Colonial Regulation No. 296. On representation to Government a general Circular was issued warning officers against this practice, and pointing out that it may result in any private cash found in such circumstances being taken on charge as Government property.
Magistrates' Accounts.
28. The existing system of accounting in the Magistrates' offices was considered by Audit to be unsatisfactory, and various suggestions were made to improve it. In order to facilitate check, steps were also taken to establish a system of connecting references between receipts issued and case files. After a certain amount of correspondence the suggestions were agreed to, and were put into force early in the current year.
Passport Office.
29. The records maintained in connection with revenue derived from the issue of Passports and Visas did not provide sufficient safeguard against fraud. As a result of representations special registers have now been brought into use, in which particulars of all transactions are recorded. With a view to facilitating check a system of cross reference between receipts issued, application forms, and registers has also been introduced.
Prison Accounts.
30. Certain improvements to provide for more effective control by means of records to be maintained in respect of jobs done for private individuals, and also on behalf of Government Departments, were suggested by the Audit Department. These have been adopted.
Frauds.
31. The following cases of fraud, other than those reported under the heading "Losses of Public Money" (paragraph 82) came to notice during the
year:
(a) A Shroff failed to issue a receipt for a sum of money received by him, and misappropriated the latter. He was dismissed for this and also for another irregularity. No loss fell upon Government.
(b) An Audit surprise inspection of a Government institution disclosed a cash shortage of $184.00. The deficiency was made good, and disciplinary action was taken against the person responsible.
(c) Another shroff failed to issue a receipt for, and bring to account, a sum of $405.00 received by him which was payable to Government. The money was later refunded and he was dismissed the service.
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