A (2) 8
requisite sanction for it. The explanation given was that the application for a supplementary vote had been postponed until the exact amount of the final excess could be more accurately ascertained, but that in future more prompt action would be taken to obtain sanction for an excess over any sum voted by the Legislature.
41. A Circular (No. 3 of 11th January, 1938) has recently been issued by Government, regarding the control of expenditure, which "inter alia" draws the attention of Heads of Departments to the necessity for obtaining prior approval for all expenditure, and also prohibits them, without first obtaining approval, from entering into any commitment which may be likely to cause an immediate or future excess on a vote having regard to the expenditure that would normally have to be met from it.
42. Awards of Pensions and Gratuities.
The calculations of awards of Civil and Police Pensions and Gratuities made under the laws of the Colony, and also Pensions payable under the Widows' and Orphans' Pensions Ordinance (No. 15 of 1908) have been verified by Audit.
43. Losses of Public Money.
The following losses of Public Money were reported during the year:
(1) Loss by robbery of a bag containing cash and cheques intended for the payment of salaries of the staff of the Victoria Hospital. The Secretary of State approved of the write off of the cash loss viz. $1,074.30.
(2) The sum of $358.74 was found missing from the safe of a Shroff employed in the Public Works Department. The amount of the shortage was transferred from the Shroff's deposit account, and Government agreed that the resulting deficiency in his security should be restored by means of contributions from salary at the rate of $30.00 a month. No charge to Public funds was therefore necessary.
(3) An office attendant absconded with $12.00 with which he was instructed to pay a bill for advertising. A warrant for his arrest was issued and the loss was written off under the authority of Government.
(4) Defalcations by a shroff employed in the Radio Branch of the Post Office, resulting in a loss to Government of $4,461.12, came to light during the year. The frauds were reported to the Secretary of State who gave his approval for the "write off" (vide C.O. Despatch No. 455 of 29.4.37). This fraud is also referred to in paragraph 36 of the 1936 Audit Report.
A (2) 8
requisite sanction for it. The explanation given was that the application for a supplementary vote had been postponed until the exact amount of the final excess could be more accurately ascertained, but that in future more prompt action would be taken to obtain sanction for an excess over any sum voted by the Legislature.
41. A Circular (No. 3 of 11th January, 1938) has recently been issued by Government, regarding the control of expendi- ture, which "inter alia" draws the attention of Hears of Departments to the necessity for obtaining prior approval for all expenditure, and also prohibits them, without first obtaining approval, from entering into any commitment which may be likely to cause an immediate or future excess on a vote having regard to the expenditure that would normally have to be met from it.
42. Awards of Pensions and Gratuities.
The calculations of awards of Civil and Police Pensions and Gratuities made under the laws of the Colony, and also Pensions payable under the Widows' and Orphans' Pensions Ordinance (No. 15 of 1908) have been verified by Audit.
43. Losses of Public Money.
The following losses of Public Money were reported during the year:
(1) Loss by robbery of a bag containing cash and cheques intended for the payment of salaries of the staff of the Victoria Hospital. The Secretary of State approved of the write off of the cash loss viz. $1,074.30.
(2) The sum of $358.74 was found missing from the safe of a Shroff employed in the Public Works Department. The amount of the shortage was transferred from the Shroff's deposit account, and Government agreed that the resulting de- ficiency in his security should be restored by means of contribu- tions from salary at the rate of $30.00 a month. No charge to Public funds was therefore necessary.
(3) An office attendant absconded with $12.00 with which he was instructed to pay a bill for advertising. A warrant for his arrest was issued and the loss was written off under the authority of Government.
were
(4) Defalcations by a shroff employed in the Radio Branch of the Post Office, resulting in a loss
loss to
to Government of $4,461.12, came to light during the year. The frauds reported to the Secretary of State who gave his approval for the "write off" (vide C. O. Despatch No. 455 of 29.4.37). This fraud is also referred to in paragraph 36 of the 1936 Audit Report.
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